Financial Operations Coordinator
About The Position
The Finance Operations Coordinator supports the firm’s billing assurance and cash receipts processes. Responsibilities include being a Cash Receipts and Billing Assurance department liaison to all internal and external stakeholders; which can include assisting with write off processes, exception management; assisting in monitoring complex billing arrangements for key clients; coordinating and assisting with firm wide cash & billing process and technology training; and executing ad-hoc cash receipts & inventory management projects as directed by the Finance Operations Manager, Director of Financial Operations, or the CFO. Will also include daily cash receipts processing/ functions as directed.
Requirements
- Bachelor’s degree in Business Administration, Accounting or Finance or comparable work experience.
- Proficient in Microsoft Office software specifically Outlook, Excel and Word.
- At least two years’ experience in an office/professional environment.
- Desire and capability to learn the firm’s billing & cash management procedures.
- Detail oriented and organized.
- Must be able to analyze data and recommend solutions.
- Effective written and verbal communication skills with the ability to interact with personnel of all levels in domestic and foreign offices.
- Interpersonal skills and ability to be a team player.
- Ability to multi-task and meet aggressive deadlines.
- Ability to work independently and follow tasks through to completion, escalating issues as necessary in a timely manner.
Nice To Haves
- Experience with law firm billing and/ or cash management processes and/ or the Aderant accounting software is preferred.
Responsibilities
- Act as a billing assurance department liaison to support partners, practice group personnel, secretaries, billing associates and client contacts with gathering billing data and analyzing and troubleshooting billing issues from start through completion.
- Support the firm in complying with its complex billing obligations and policies by monitoring term and volume discount programs, managing special pricing and rate arrangements, and producing and analyzing management reports as required.
- Complete ad hoc billing projects including attorney billing requests, software training, etc.
- Research billing functionality in the firm’s accounting software to offer alternatives towards improving the billing process i.e., flat fee billing, use of activity codes etc.
- Coordinating approval for, and auditing write offs to ensure firm policies are being adhered to.
- Development of custom reports, testing, setting up of new task codes, etc.
- Serve as a backup resource for processing billing for personal charges.
- Assist in the standard rate billing updates while meeting all of the Firm’s internal control and communication objectives.
- Produce and monitor ad hoc reports.
- Follow up with variances and make recommendations to resolve discrepancies.
- Support the Cash Receipts department with daily incoming payments, including wires, ACH payments, as well as lockbox and “over the counter” check processing.
- Other cash management duties including researching and reallocating payments in the accounting system.
- Respond to all telephone and e-mail requests in a timely and professional manner.
- Monitoring and determining fines for Partner late time entries.
- Performs any and all other duties as necessary and as assigned by your supervisor for efficient functioning of the Department, Office and Firm.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
