FINANCIAL MANAGEMENT SUPERVISOR

Bridgeport Public Schools•Bridgeport, CT

About The Position

The Financial Management Supervisor reports to the Chief Financial Officer and manages Bridgeport Public Schools’ Business Office and the district’s business affairs. The role oversees financial functions, records, and reports related to procurement, accounting, accounts payable, and cash management. It establishes and maintains internal controls and ensures compliance with Federal, State, City, and Board of Education requirements, while providing interdepartmental support and serving as a resource on business matters. The position supervises Business Office operations and staff, oversees purchasing and accounting processes, maintains financial records and reports, and coordinates business affairs with City departments, schools, district departments, vendors, and service providers. The role also manages the Copy/Mail Room and copier and printer network, and provides professional development on procurement and accounts payable policies. The position is a 40-hour work week, with salary of $105,000–$117,500 depending on education and experience. Current members of BCAS are given the first opportunity to apply.

Requirements

Associate’s degree in accounting, business administration, or a related field required.
At least five years of experience in a field related to business administration and/or accounting.
At least two years of leadership, administrative, or supervisory experience in financial and/or business management functions.
Excellent operating abilities with Office 365 and computer software.
Strong interpersonal and organizational skills.
Excellent oral and written communication skills.
Ability to work independently and as part of a team.

Nice To Haves

Bachelor’s degree in accounting, business administration, or a related field preferred.
Knowledge of and proficiency in MUNIS and Formstack preferred.
General knowledge of or experience in the educational field preferred.

Responsibilities

Organize and supervise the district’s Business Office, including processing orders in MUNIS across fund sources and accounts, preparing invoices for City Accounts Payable, tracking open orders and payments, maintaining accounting controls and records, and operating the Copy/Mail Room.
Supervise and evaluate Business Office accounting and clerical staff, and provide training or retraining as needed in response to new initiatives.
Oversee Business Office operations to promote daily effectiveness and efficiency.
Maintain and generate records and reports related to school allocations for services and supplies, including school operating budget accounts.
Prepare and approve budget transfers and journal entries as directed by the Chief Financial Officer.
Administer the review and entry process for school and district department order forms, from receipt through requisition entry in MUNIS and purchase-order generation.
Review order forms for compliance with procurement regulations, applicable guidelines, and internal policies.
Ensure fiscal control in designated accounts and object codes within authorized budget allocations.
Ensure invoices are transmitted to and tracked with City Accounts Payable in a timely manner.
Oversee the deposit and posting of special revenue funds, including vending machine revenues and payments from other districts, to the correct accounts.
Respond to vendor inquiries about orders and payments.
Administer the XPS copier and printer network, liaising with schools and company representatives to resolve issues and maintaining the district inventory.
Manage the Copy/Mail Room.
Manage monthly and annual accounting for submission of school bank statements for student activity accounts as required by audit regulations.
Coordinate district business affairs with City departments, including the Office of Purchasing and Management and Accounts Payable.
Provide professional development to schools and departments on procurement regulations, order-form submission, and accounts payable policies.
Perform other duties as assigned by the Chief Financial Officer.