Financial Coordinator, SILLC (Multiple Positions)

The University of Arizona•Tucson, AZ

5d•Onsite

About The Position

The University of Arizona's College of Humanities (COH) invites applications for the role of Financial Coordinator in the School of International Languages, Literatures, & Cultures (SILLC). The Business and Academic Support Services team in SILLC supports six academic units and provides high-quality, efficient, fiscally, and ethically responsible support to faculty, students, and customers. The Financial Coordinator, an Operational Support Assistant III, will work in accounting and finance, processing department-level financial transactions. This role requires significant judgment, initiative, and extensive knowledge of University financial policies and procedures to handle complex problems. The position is in-person at the Tucson Campus and reports to the Manager of Business and Finance. Visa sponsorship is not available.

Requirements

High school diploma or high school diploma equivalency is required.
Minimum of five (5) years of relevant experience, or equivalent combination of education and work experience.
Work efficiently and effectively both independently and as part of a team.
Ability to prioritize and manage multiple projects during high-volume periods.
Strong written and verbal communication skills.
Strong interpersonal and customer service skills.
Very organized and proactive in meeting deadlines.
Ability to work effectively with individuals across faculty, staff, and student groups.
Ability and interest in learning new software.
Skilled in researching policies and procedures to solve problems and support faculty.

Nice To Haves

Experience in Microsoft Office, including Outlook (email and calendar), Word, Excel, and other Microsoft Office suite products.
Experience in higher education.
Bachelor's degree.
Experience with Box, Google, and other cloud-based software.
Experience working with faculty, staff, and/or student populations from varied backgrounds.

Responsibilities

Process accounts payable transactions in appropriate UA systems such as check requests, travel expense reimbursement requests/reviews, interdepartmental billings, and manage communication with faculty to obtain all receipts and paperwork with appropriate business purpose.
Initiate accounts receivable transactions including depositing cash or check by initiating cash receipt transactions.
Process Travel Authorizations, ensuring faculty requests are in compliance and submitted in advance of travel.
Reconcile transactions to include UA PCard, UA accounts and UA Foundation accounts, and internal documents such as spreadsheets holding financial information.
Assist with internal and external grants.
Create and maintain proper accounting records for all transactions and make corrections as needed.
Keep informed of institutional and external policies and procedures that are relevant to job duties.
Use knowledge of policies and procedures to recommend business process improvements and, if approved, implement the recommendations.
Serve as a point of contact to staff, faculty, and the Department Heads for all transactions by answering questions and providing guidance.
Train a student worker to prepare and file financial-related documents.
Additional duties as assigned.