Financial and Administrative Officer TERM

University of Toronto • Mississauga, ON

1d • $86,340 - $110,415 • Onsite

About The Position

The Office of the Registrar at U of T Mississauga delivers registrarial services to support U of T Mississauga's academic goals and U of T priorities in the areas of student information, interpretation of policies, and innovation of registrarial interactions. Our core mission is effective and sustainable strategic enrolment management: student recruitment, retention, success and graduation. Operating in a culture of cooperation and collaboration, we achieve our goals and objectives based on the values of student-focused solutions, the integrity of academic records, and continuous innovation.
As the Financial and Administrative Officer, you will play a key role in ensuring business processes in the Office of the Registrar are efficient and effective. Your responsibilities will include ensuring that financial transactions align with generally accepted accounting principles, the University’s financial and purchasing guidelines, and funding policies. Leveraging strong organizational skills, a detail-oriented approach, financial acumen, and a passion for process improvement, your primary duties will include financial processing, supporting budget forecasting, planning and monitoring accounts, preparing financial reports, managing purchase orders and procurements, and supporting the administrative needs of a large, dynamic office.

Requirements

• Bachelor's Degree or acceptable combination of equivalent experience
• Minimum four years’ financial and office administration experience for an administrative or academic department
• Experience organizing the administrative needs for an administrative or academic department
• Experience with forecasting, planning and monitoring departmental budgets, including making recommendations on allocation, recording detailed transactions, reconciling information, generating reports and identifying and resolving discrepancies
• Demonstrated knowledge of financial systems required
• Demonstrated ability to accurately analyze financial information, i.e., budget and actual, is required
• Advanced knowledge of spreadsheet and reporting applications, like Excel and Power BI
• Advanced knowledge of common office applications, like the Microsoft 365 application suite
• Strong analytical, problem-solving, and time management skills to permit simultaneous action on multiple time-sensitive tasks
• Strong initiative and ability to work both independently and as part of a team
• Strong communication skills, with the ability to communicate professionally and efficiently both verbally and written.
• Strong commitment to high-quality service

Nice To Haves

• Accountable
• Communicator
• Intuitive
• Multi-tasker
• Organized
• Problem solver
• Resourceful

Responsibilities

• Interpreting and applying policies and procedures when making independent decisions
• Forecasting and planning financial activities, incorporating budgets with multiple sources of revenue and/or recoveries
• Implementing plans and process improvements for financial administration activities
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Analyzing administrative processes and procedures and recommending changes for improvement
• Analyzing complex statistical reports and/or financial information for management decision-making
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements
• Verifying that HRIS transactions are processed according to applicable policies, procedures, collective agreements, and applicable legislated requirements

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level