Financial Analyst

University of New Mexico•Albuquerque, NM

3d•$4,924 - $7,046•Onsite

About The Position

The School of Engineering is seeking an experienced Financial Analyst for our Research Support Office (RSO). The RSO supports all pre and post-award duties for all Category 2 research centers in the School, as well as all complex and/or large research awards that academic units do not have the bandwidth to administer. The Research Support Office reports directly to the SoE Associate Dean for Research and Innovation, and will be managed by the Program Operations Director, to support the Center for Water and the Environment, the SouthWest Environmental Finance Center, Cosmiac, and the Manufacturing Training and Technology Center. Research expenditures for these units for FY25 was close to $20M. The RSO Director will work closely with the Financial Analyst on all post-award activities encompassing the life cycle of research (award set-up through closeout). The RSO will include two Faculty Research Support Officers for all pre-award activities, as well as 3-4 other support staff for pre and post-award work in the RSO.

Requirements

Bachelor's degree
at least 3 years of experience directly related to the duties and responsibilities specified.
Extensive experience in advising and interpreting UNM as well as federal and state policies and guidelines, explaining billing/invoicing from agencies as well as research financial reporting.
Highly adept at resolving research related financial problems and issues with a proactive approach and investigating and resolving these problems related to funds, budgets, expenditures and/or procurement practices.

Nice To Haves

Master’s degree in accounting, finance or related field.
Extensive experience with fund accounting in higher education.
UNM CAR, mid-year projections, budget/salary planner, and effort certification experience.
Ability to or experience in advising principal investigators, Dean’s, Directors, on complex accounting concepts and issues effectively.
Ability to or experience in working with research active faculty in higher education, as well as the ability to make high level decisions.
Experience performing high volume of monthly reconciliations and working with principal investigators, Dean’s, Directors on forecasting and spending plans within uniform guidelines and other applicable policies and guidelines.
Experience approving a high volume of financial transactions including but not limited to Chrome River reports, journal vouchers, requisitions, ePaf’s and purchase orders.
Knowledge of cost share and administration of cost share across multiple awards.
Knowledge of faculty, staff, student salary allocations and redistributions.
Knowledge of preparation of journal vouchers, budget and correcting entries.

Responsibilities

Reviewing fully executed agreement(s) for exclusions and limitations.
Preparing award budget sheet for index creation.
Processing Signature Authorization Forms.
Creating status of indices worksheet.
Setting up shared files for monitoring of project life cycle.
Contract/Grant administration through award life cycle. Advises and interprets UNM policies to support Category 2 Center Directors in making financial decisions relating to procurement and salary (to ensure sustainable hiring for growing Centers); explains billings, reports, and resolves related problems.
Responsible for monthly reconciliation of award spending and projections, along with analyzing spending trends to ensure appropriate burn rate and final spend down.
Evaluating costs for allowability, allocability, and reasonableness per CFR 200.
Review procurement requests for adherence to University’s policies and procedures.
Correspond with external departments and collaborators.
Maintaining forecasting tools.
Provide a monthly financial overview to the director.
Prepare monthly reports for each PI.
Monitor and maintain appropriate funding levels.
Compile supporting documentation for invoicing.
Gather financial data per funding agency requests.
Review audit inquiries and prepare responses.
Process complex procurement requests.
Prepare journal vouchers, budget and correcting entries.
Prepare internal budget revisions and 90-day memos.
Prepare faculty and staff salary allocations and redistributions.
Undergraduate and graduate student contract submissions and revisions.
Prepare vendor invoicing and deposits.
Adherence to agency deadlines and requests for extensions.
Reconcile direct and indirect costs.
Ensure cost share commitments are met.
Process final closeout documents.