Financial Administrator

USG Corporation

12d•Onsite

About The Position

The Financial Administrator provides administrative and financial support at a plant. Duties include welcoming visitors and assisting with Lobby Guard sign-in, maintaining the SHOA-Payables mailbox and Accrual Rebuild accounts, supporting meeting lunches and activities, ordering office supplies, and verifying packing slips against Oracle purchase-order receipts. The role also supports records retention and contract paperwork, processes contract invoices and payment inquiries, and may assist with payroll sign-off and inventory or production reconciliation. Availability for month-end closing is required. The position requires use of Microsoft Office applications and Oracle access, and may involve retrieving mail or running other errands in a company vehicle. USG describes itself as a Chicago-based producer of building products and systems and emphasizes customer satisfaction, quality, and its core values.

Requirements

Associate degree or at least 3 years of experience in a similar role is preferred.
Proficiency with Microsoft Outlook, Word, Excel, and Access.
Strong organizational skills applied consistently.
Personable, with the ability to communicate verbally with people at various levels.
Self-motivation in performing all tasks.
Must pass a background check.
Oracle access, including PO View Only User and AP View Only User access.

Nice To Haves

Associate degree or at least 3 years of experience in a similar role is preferred.

Responsibilities

Welcome visitors at the plant and assist them with logging into Lobby Guard.
Resolve Genpact exceptions and maintain the SHOA-Payables mailbox.
Maintain the Accrual Rebuild accounts.
Assist with lunches for meetings and activities.
Order office supplies.
Verify packing slips against the Oracle PO Receipts report and file the packing slips.
Assist with the records retention schedule and dispose of or archive office files when required.
Maintain contract paperwork files, including mailing or emailing documents and verifying them before the plant manager's signature.
Manage contract invoices by ensuring owners’ representatives enter receipts in Oracle and invoices are sent to Genpact for payment.
Research contractors’ payment-status inquiries.
Help sign off on payroll and reconcile inventory and/or production when needed.
Be available for month-end closing.
Follow federal, state, and local traffic laws when using a company vehicle to retrieve mail or run other errands.
Perform other duties as directed by the office manager or plant manager.

Benefits

Two medical insurance options, with coverage available on the first day of employment and no waiting period; employees generally pay 25% of the monthly premium cost and USG pays the rest.
Vision coverage.
Dental coverage.
401(k) Investment Plan with company match.
Pension plan.
Life insurance.
Accident insurance.
Legal insurance.
Pet insurance.
Quarterly bonus potential for hourly employees based on performance metrics tied to safety, quality, and productivity.
Paid time off.
Paid holidays.