Financial Systems Administrator

Oregon Food Bank Inc•Portland, OR

just now•$62,756 - $70,824

About The Position

The Financial Systems Administrator is the primary point of contact for users of Oregon Food Bank’s financial systems and processes across the organization. The role administers financial systems, provides troubleshooting and user support, leads end-user training, maintains systems and processes aligned with accounting and risk-mitigation practices, and routes project requests to Finance staff. The position communicates financial best practices to diverse audiences and supports continuous improvement of financial processes and systems. As a member of the Strategic Finance team, the administrator supports the annual organizational budgeting process, including guidance for departments on timelines and deliverables and, as needed, data collection and entry. The role also supports audit readiness and yearly audit coordination, maintains the departmental Asana workspace, and reviews and documents processes and procedures. Organizational responsibilities include collaborating across departments, contributing to OFB’s mission and equity work, and participating in professional development and work-culture activities. Work is performed in an office environment, including extended periods sitting in meetings or at a computer. The role uses computers and phones extensively, may require work outside the usual 8:00 a.m.–5:00 p.m. schedule, including evenings and weekends, and may involve occasional out-of-town travel. Travel, use of a personal vehicle, and work outside normal hours are required. The position may require lifting, moving, and carrying objects weighing 20 to 40 pounds, as well as crouching, bending, kneeling, and reaching while filing. A criminal background check is required.

Requirements

Deep passion for eliminating hunger and its root causes.
At least 2 years of administrative support and project coordination experience.
At least 2 years providing technical training and support to non-specialized users of record-keeping systems or processes.
At least 1 year of experience setting up or administering systems that implement organizational policies and controls, or similar experience.
Proficiency with Microsoft Office Suite, including intermediate Excel skills.
Collaborative work skills and the ability to develop and maintain positive working relationships.
Good organizational, analytical, and problem-solving skills, with strong attention to detail.
Ability to manage multiple projects, handle interruptions, maintain focus, and produce accurate work.
Effective oral and written communication skills, including the ability to present and develop reports that may contain technical information.
Ability to establish and maintain effective working relationships with diverse stakeholders.
Ability to pass a criminal background check.
Willingness to use multiple perspectives to innovate, solve problems, and find creative solutions.
Experience modeling intercultural competence and demonstrated commitment to equity and social justice.
Demonstrated ability to think strategically, collaborate, take initiative, and maintain confidentiality.
Ability to work independently and as part of a team, and comfort working in an office environment and offsite.
Ability to thrive in a diverse, creative, responsive, mission-driven, and fast-paced work culture.
Successful multicultural immersion working and/or living within one or more of OFB’s Equity Constituencies: BIPoC, Immigrants & Refugees, Single Mothers, or Trans and Gender-Non-Conforming folx.

Nice To Haves

Experience building and maintaining financial and risk-management systems, particularly controls that ensure policies are followed.
Project management and coordination experience using automation tools, preferably Asana.
Demonstrated experience with data collection, database system management, and creation of dashboards and reporting systems.
Accounting education or training, including knowledge of GAAP and best practices in financial reporting and audit.
Professional-level proficiency in English and one or more additional languages.
Multicultural adaptation skills: capacity to communicate and interact with people of multiple cultures, backgrounds, and styles by incorporating others’ worldviews and perspectives.
Multicultural integration skills: ability to code-switch between worldviews and help others understand different cultures, backgrounds, and styles to promote diversity and inclusion.
Commitment to continued professional development to strengthen capacity to work through an equity lens for equity and racial justice.
Strong capacity to consider multiple perspectives, pivot in response to emerging needs, and lead through organizational change.
At least 10 additional years above the minimum required of successful multicultural immersion working with and/or living within one or more of OFB’s Equity Constituencies.

Responsibilities

Administer financial systems, including user and system setup consistent with approved organizational access levels in Sage Intacct, Concur, Amazon Business, US Bank Credit Card, and Fluxx grant-making software.
Provide troubleshooting support, general guidance, answers to how-to questions, and other support to financial-system users.
Provide initial responses to support requests from users across the organization and route requests to Finance team members as appropriate.
Collaborate with the Senior Manager of Financial and Data Systems to maintain compliance with the internal control matrix, signing authority matrix, audit readiness, and system-administration standards, controls, and procedures.
Support the annual audit by collecting and organizing sample testing for auditors, maintaining document retention, and coordinating audit projects.
Create and present training materials for users of financial systems, using varied teaching methods and materials to support different learning styles.
Administer and lead collaboration on the departmental Asana workspace, managing and improving projects and moving existing workflows into formal Asana projects.
Support the annual organizational budgeting process and provide cross-departmental guidance on budgeting, timelines, and deliverables, with additional support for data collection and entry as needed.
Monitor integration between end-user use of financial systems and processes; propose or implement approved improvements and necessary fixes.
Review, determine, create, and document existing and new processes and procedures to improve tools, systems, and controls, including integration of automated systems such as Asana and Intacct.
Train staff on project-tracking and other software and on organizing materials; recommend internal and external training for Finance department end users.
Contribute to departmental priorities and work planning and collaborate on Strategic Finance team priorities.
Contribute to OFB’s mission and vision as an ambassador, cross-departmental collaborator, and participant in work-culture activities, advisory groups, equity efforts, and professional development.
Collaboratively review and adjust the duties description as the role evolves.