FINANCIAL ADMINISTRATOR - SES - 43004515

State of Florida•Tallahassee, FL

1d•$68,339 - $134,666•Onsite

About The Position

The Financial Administrator leads the Payroll Processing Section within the Bureau of State Payrolls, coordinating payroll processing and collections work, audit plans, and priorities with the bureau chief. The position assists the Chief of State Payrolls and applies complex accounting and auditing methods, procedures, and techniques in a manual and automated payroll accounting system. It exercises independent judgment in developing or helping develop policies and procedures affecting personnel administration. Work is performed under the general supervision of the Chief of State Payrolls and reviewed through conferences and written reports. The role provides direction and leadership to positions in the Payroll Processing Section, including oversight of payroll audit and edit procedures, error resolution, collections activities, and routine post-payroll audits. It works with agency personnel to clarify and enforce federal and state requirements and resolve payroll processing issues. The Financial Administrator also reviews and analyzes Bureau procedures and systems, supports reengineering efforts, recommends procedural and system changes, and coordinates payroll-system enhancements. The role evaluates resource requirements, prepares plans and schedules, directs preparation of cost data, and coordinates with the Office of Information Systems. As directed, it acts on behalf of the bureau chief, including conducting research, administering special projects, responding to inquiries, and reviewing rules and legislation.

Requirements

High school diploma or equivalent.
Knowledge of methods for compiling and analyzing data, administrative principles and practices, and accounting or auditing principles and practices.
Ability to supervise people; investigate, review, analyze, and evaluate data; and understand, interpret, and apply laws, rules, regulations, policies, and procedures.
Ability to use problem-solving techniques, process information logically, and identify, analyze, and review accounting system requirements.
Ability to determine work priorities, assign work, ensure proper completion of assignments, analyze workflow, implement changes, and apply technical innovations to existing systems.
Ability to communicate effectively verbally and in writing and establish and maintain effective working relationships.
Must pass a security background check, including fingerprinting.
Applicants must be current employees, including OPS employees, of the Department of Financial Services, the Office of Financial Regulation, or the Office of Insurance Regulation.

Nice To Haves

Professional experience in auditing or accounting.
One year of experience performing accounting- or auditing-related duties.
Payroll experience in an office setting.
Management experience.
Professional experience compiling and analyzing fiscal data.
Experience with involuntary deductions.
PYRL experience.
Knowledge of PeopleSoft Human Capital Management (HCM).

Responsibilities

Coordinate payroll processing tasks, collections tasks, payroll processing audit plans, and priorities with the bureau chief.
Recommend and coordinate development of rules, operational procedures, and systems programs to ensure valid and accurate payroll payments.
Provide direction and leadership to positions within the Payroll Processing Section.
Direct audit and edit procedures for payroll requisition documents and files received from People First, the Legislature, and state agencies, and verify the validity of disbursements.
Direct error resolution following scheduled payrolls and activities of the Collections Unit.
Direct routine post-payroll audits, including audits of pay rates and hours.
Work with agency personnel to clarify and enforce federal and state rules and regulations and resolve payroll processing issues through oral and written communications.
Examine, review, and analyze automated and manual procedures used to operate the payroll system, and support Bureau reengineering efforts.
Maintain current knowledge of developments in computer systems, procedures, and payroll processing.
Coordinate with financial administrators in the Employee Records and Taxation/Reconciliation Section and the bureau chief to recommend procedural, rule, and practice changes; direct studies; and develop implementation plans.
Initiate enhancements to statewide accounting systems associated with payrolls and systems for which the Bureau is responsible.
Coordinate evaluation of resource requirements, prepare plans and schedules to meet Bureau goals, direct preparation of cost data, and coordinate requested payroll-system enhancements with the Office of Information Systems.
Act on behalf of the bureau chief as directed, including conducting research, administering special projects, responding to inquiries and correspondence, and reviewing rules and legislation.
Use, comply with, and, when needed, improve Bureau, Division, and Department procedures and internal controls.