BUDGET ADMINISTRATOR - SES - 31001455

State of Florida•TALLAHASSEE, FL

1d•Onsite

About The Position

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters, ranging from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM serves as the lead agency for the State Emergency Response Team (SERT), coordinating the state’s efforts during disaster response and recovery from the State Emergency Operations Center (SEOC) in Tallahassee. FDEM also manages the State Watch Office, a 24-hour operation providing situational awareness, and conducts damage assessment surveys after disasters to advise the Governor on emergency declarations and federal relief funds. FDEM's mission is to 'Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida,' and its vision is 'Leading the Profession in building prepared and resilient communities.'

Requirements

A minimum of 7 years of experience in a financial analyst, budget analyst, or similar quantitative role or a bachelor’s degree or college credits from an accredited college or university with a major or emphasis in accounting, finance, economics, or business administration.
A minimum of 5 years of supervisory experience.
Working experience in FLAIR State accounting system.
Experience using Microsoft Excel spreadsheets.
Knowledge of State of Florida regulations, processing, and procedures as they relate to state budget management.
Knowledge of methods of data collection and analysis.
Knowledge of standard accounting procedures.
Ability to work independently.
Ability to collect, evaluate, and analyze fiscal data.
Ability to communicate effectively both verbally and written.

Responsibilities

Manage and conduct financial management analyses related to state and federal programs administered by FDEM and conduct monitoring and reporting activities related to budgetary and financial matters.
Manage and assist in reviews, conduct analyses, and make recommendations for proposed amendments and revisions to the approved budget, considering resource availability, impact on other programs, future year funding implications, program objectives, legislative intent, and other pertinent data.
Manage and prepare related requests for budget amendments as assigned by coordinating with other sections within FDEM to develop a finished product.
Manage and assist in the development of Legislative Budget Requests (LBR) and other financial matters, in conjunction with the Bureau and FDEM, utilizing procedures and guidelines established by the Executive Order of the Governor.
Develop narrative justification and other supporting documentation for specific issues as assigned as it relates to the LBR.
Analyze LBR requests submitted by FDEM and assist in further development of required narrative justification, workload statistics, other support data, and the preparation of forms and schedules.
Input the FDEM’s budget requests into LAS/PBS and coordinate with the Office of Policy & Budget (OPB) and Legislative Analysts on the LBRs.
Manage and prepare analyses for tracking of issues in Legislative Budget Requests and other financial matters, the Governor’s Recommendations, Senate Bill, House Bill, and the Conference Committee Bill up to and including the Appropriations Act.
Manage and assist other FDEM staff with the development of the Long-Range Program Plan (LRPP), including the review and recommendation of performance measures and unit costs.
Manage and assist with the alignment of budget requests and other financial matters, including performance measures and activities for the development of the annual LRPP. Review differences in requested performance measure unit costs and actual performance unit costs to ensure that the differences can be clearly justified.
Manage and assist in the development of data and information required in response to requests by the Executive Office of the Governor (EOG) and the Legislature relating to budget and financial matters as well as special projects.
Coordinate with FDEM to ensure timely and accurate formulation of fiscal impact statements for proposed legislation impacting the Division.
Interpret approved budgets furnished by the EOG reflecting legislative actions.
Manage and assist FDEM with technical advice and assistance regarding budgetary and financial matters, financial control systems, special projects, procedures for maintaining approved budgets, and related budgetary control, and inform necessary parties of new policies, methods, and instructions.
Manage and allocate the budget by Bureau/program area in FLAIR (or other respective accounting program). Work with FDEM to request Catalog for State Financial Assistance numbers.
Manage, review, make recommendations, and sign off on personnel actions related to salary rate and budget authority as assigned.
Coordinate reporting of FDEM and other state agency costs to OPB during disaster activations.
Complete assigned training and may conduct training when appropriate.
Correspond on audits for the Financial Management Bureau at a federal and state level.
Maintain Federal Grants Tracking System, inclusive of inputs, updates and managing team members with similar tasks.
May be required to work during Emergency Operation Center (EOC) activation in support of emergency response and recovery efforts, as well as any other FDEM related EOC support needs.
Perform other related financial functions and responsibilities as assigned.
Approve Financial Management Travel based on budget.
Manage financial team members to ensure FDEM is in the best financial posture possible.
Manage and complete forecasting analytics, to ensure budget and cash needs are met for both grey and blue sky activities.
During declared state emergencies, you may be required to work more than 8 hours per day, including nights, weekends, and holidays, in support of disaster response.
Perform other duties as assigned.
In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.