Finance Technician

Management & Training Corporation•San Francisco, CA

9d•Hybrid

About The Position

The Finance Technician will perform accounts payable and allocation purchase orders for MTC, ABAG, Bay Area Toll Authority (BATA), Service Authority for Freeways and Expressways (SAFE), Bay Area Infrastructure Financing Authority (BAIFA), and Bay Area Housing Authority (BAHA) in accordance with government regulations and MTC policies and procedures. The Finance Technician must possess sufficient working knowledge of basic aspects of accounting and/or auditing principles in addition to accounts payable functions to enable them to be proficient in the job following a brief introductory period. Initially, the incumbent will work under close supervision, performing the routine accounts payable and purchase orders duties. This position prepares, processes, maintains and verifies a wide range of accounts payable and allocation purchase orders; develops and maintains partnerships with Vendors/Claimants, Commissioners/Committee members, Project Managers, Employees, Auditors and other MTC departments (Purchasing, Accounts Receivable, Funding Policy and Programs); reviews invoices to ensure adherence to PO/Contract agreements; monitors PO/Contract balances and works with Purchasing and Project Managers to ensure sufficient balance to process payments; researches and addresses vendor inquiries; assists in resolution of disputed costs; maintains vendor invoice files; and supports the annual financial audit.

Requirements

Basic general and governmental accounting and financial record keeping principles and practices.
Knowledge of Federal, State and Local grants.
Standard office practices and procedures including filing, and strong proficiency with Microsoft Word and Excel.
Knowledge of automated financial accounting systems, in particular, accounts payable and purchasing modules.
Ability to work with Vendors, Employees, Project Managers, and other non-financial departments.
Make involved and varied arithmetic computations quickly and accurately.
Use initiative and sound judgement to make decisions within established agency guidelines and regulations.
Equivalent to completion of the twelfth (12th) grade and two (2) years of increasingly responsible clerical and/or technical accounting experience.

Nice To Haves

Associate degree in finance, accounting, business or public administration, or related field is preferred.
Applicants with additional years of relevant professional experience is desirable.

Responsibilities

Prepare accounts payable data entries related to stipends payments, employees travel reimbursements, and corporate credit cards transactions into the financial accounting system.
Examine supporting documentation to verify proper authorization, mathematical accuracy and conformance with Purchase Order (PO).
Notify the Procurement and Project Manager if insufficient funds remaining to process the invoice.
Read, interpret, and apply various MOU’s and policies related to accounts payable processing.
Review data input and submit batches to the Accounts Payable Manager for approval.
Match check to vendor invoices and address any issues prior to release of payment to the vendor.
Receive, research, and respond to Vendor, Employee, and Project Manager inquiries regarding payment status.
Investigate and resolve problems associated with invoice processing and communicate resolution of discrepancies to appropriate personnel.
Maintain files in accordance with MTC and Federal records retention policies.
Perform month-end/year-end closing functions and support annual federal and financial audit.
Make weekly deposits.
Prepare and input advanced allocations into the Purchasing module.
Attach approved documentation and send out via workflow for approval and encumber purchase orders.
Compile approved allocation letters and send out completed package including letter, allocation instructions and approved Delegated Authority (DA) and Resolutions for approval, and mail out to claimants and county auditors.
Provide technical support and communicate with the liaison and claimants to resolve allocations issues.
Compile and prepare letters, and notify claimants regarding upcoming expired allocations on a yearly basis.
Research and close-out allocations purchase orders at year-end.