Site Secretary Finance Secretary- Ponca City High School

Ponca City Schools•Ponca City, OK

12h•Onsite

About The Position

The Operational/Activity Finance Secretary at Ponca City High School provides support to enhance the smooth and efficient operation of the High School Principal and Office. This is a 12-month position, working 8 hours per day, from 7:30 A.M. to 4:30 P.M., exclusive of a lunch break. Occasional special arrangements may be made with the supervisor if the situation warrants, and supervisor approval is required if the contract day varies. The role is classified as Nonexempt and evaluated annually by the Building Principal.

Requirements

High School Diploma or Equivalent
At Least (1) Year of Office Experience

Responsibilities

Makes and receives telephone calls, takes messages, and routes calls.
Handles all Purchase Orders through General Funds and Activities accounts.
Reviews requests for purchases, issues purchase orders, and verifies authorized invoices associated with general funds and activity funds.
Collects and deposits all monies for book refunds and student holds, activity funds and fundraisers.
Ensures timely entry of all operational and activity data.
Maintains accurate account information of general account and activity account.
Orders textbooks, and maintains textbook inventory and checkout.
Recovers missing textbooks or maintains reimbursement.
Maintains records of all student holds.
Maintains ledgers and books for textbook refunds and all ticket sales at senior high for the general fund.
Handles all payments (enrollment, car registration, etc.).
Prepares daily deposit for Burnett pick up.
Prepares daily deposit summary.
Oversees fax machines, copy machines, duplicators, and telephones.
Orders all general supplies.
Processes all transportation and travel requests through general fund and creates PO for substitutes.
Opens scholarship purchase orders.
Processes annual print & copy order and paper supply order for the high school.
Arranges banquets and handles other special projects for the principal.
Assures that contracts, out of state travel applications, and other forms are sent to BOE for approval.
Sells Honor Cords and Community Service Medals to students.
Works with assistant principals in collecting fees and agreements for the laptop program.
Collects on NSF and sends to DA’s office as appropriate.
Serves as matching gifts coordinator and volunteer grant coordinator for Conoco Phillips gifts and grants.
Performs all other tasks as supervisor may assign.