High School Counseling Secretary

Kenowa Hills Public Schools•Grand Rapids, MI

18h•Onsite

About The Position

This position serves as the High School Counseling Secretary at Kenowa Hills High School. The role involves providing essential administrative support to the counseling staff and the Transitions Coordinator. Key duties include managing student academic records, data entry, facilitating college-related activities, and maintaining a welcoming environment for students, parents, and staff. The secretary will also support MTSS PBIS programs and 504 plan development and implementation, ensuring confidentiality at all times.

Requirements

Ability to manage multiple tasks/projects on an ongoing basis
Possesses a friendly, outgoing personality with the ability to communicate effectively and develop positive relationships with parents, students & staff
Ability to generate and manage a secondary class schedule
Excellent organizational and time management skills
Detail oriented
Proven confidentiality, strong analytical and problem solving skills are needed
Must possess a sound knowledge of spelling, grammar and punctuation via written or orally
Ability to work independently as well as part of a team on group projects when necessary
The ability to work flexible hours and an excellent work attendance record is required
Strong computer skills and proficiency in the use of Power School and Microsoft programs
This position is an in-person role and requires regular, on-site attendance at the assigned work location
The essential functions of this position cannot be performed remotely
The employee will occasionally lift and/or move instructional materials and equipment (up to 25 pounds)
Selected candidate must receive clearance from the Michigan State Police Department prior to employment
The candidate is responsible for the background check fee

Nice To Haves

An Associate’s or Bachelor’s Degree
Successful secretarial experience

Responsibilities

Organize and maintain CA60 files
Provide administrative support to the High School counseling staff and the Transitions Coordinator
Assist with maintaining student academic records in student information system (Powerschool) associated with middle college, dual enrollment, KCTC and college and career preparation programs
Data entry including updating student GPA, processing student transcripts in Parchment
Facilitate college related activities (representative visits, college application waivers, college campus visits etc.)
Facilitate new student intake appointments for the counseling office
Provide a welcoming environment to students, parents and staff accessing the counseling office
Keep track of the MTSS PBIS programs and activities
Support Counseling and district coordinator with 504 development and roll-out, including scheduling 504s at the coordinators' request
Maintain Confidentiality at all times