FINANCE & PAYROLL ADMINISTRATOR

SPAULDING CLINICAL RESEARCH LLC•West Bend, WI

6d•$50,000 - $60,000•Onsite

About The Position

The Finance & Payroll Administrator is responsible for supporting accurate and timely payroll and accounting operations for Spaulding Clinical Research. This role manages key payroll activities, including time and attendance review, payroll processing, employee deductions, reporting, and payroll-related compliance. The position also supports accounts payable activities, including vendor invoice processing, vendor payments, and participant stipend payments. The Finance & Payroll Administrator works closely with the Finance team to ensure financial transactions and payroll activities are completed accurately, confidentially, and in accordance with applicable policies, procedures, and regulations.

Requirements

One to three years of payroll experience required.
Knowledge of general accounting procedures required.
Ability to handle confidential and sensitive information with professionalism and discretion.
Strong written and verbal communication skills.
Ability to work effectively both independently and as part of a collaborative team.
Strong analytical, problem-solving, and organizational skills.
Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
Strong computer skills and ability to learn and utilize technology to improve efficiency.
Proficiency with Microsoft Office applications and financial, accounting, or payroll systems.
Ability to read, write, and communicate effectively in English.

Nice To Haves

One to three years of general accounting or accounts payable experience preferred.
Working knowledge of Generally Accepted Accounting Principles (GAAP) preferred.
Equivalent combinations of education, training, and relevant experience may be considered.

Responsibilities

Process bi-weekly payroll accurately and on schedule, including the review of employee timecards, reimbursements, deductions, and other payroll-related information.
Maintain accurate payroll records, including garnishments, unemployment documentation, retirement contributions, and other payroll-related items.
Support compliance with applicable federal, state, and local payroll regulations and tax requirements.
Assist with payroll-related year-end activities, including preparation of information required for W-2 and 1095 reporting.
Respond to employee payroll questions in a timely, professional, and confidential manner.
Prepare and distribute payroll reports and analytics for Finance leadership and other appropriate stakeholders.
Process vendor invoices accurately and in accordance with established accounts payable procedures, including three-way matching and appropriate general ledger coding.
Process and record vendor and research participant payments accurately and on schedule.
Record daily bank transactions using account statements and financial reports.
Prepare and process journal entries related to payroll and accounts payable activities.
Support month-end and year-end close activities.
Assist with annual audits by preparing reports, schedules, and supporting documentation for external auditors.
Assist the Finance team with special projects and other accounting activities as needed.
Perform other duties as assigned.