Payroll Administrator

City of Kenner Civil Service Department•Kenner, LA

8d•Onsite

About The Position

Under general supervision, performs various administrative and bookkeeping functions to process payroll for the City. Work involves maintaining, processing, and reporting all aspects of payroll; processing the transfer of funds for net wages and the payment of taxes, pensions, insurances, garnishments, deferred compensation, union dues, and other supplemental benefits. Processes allocation and application of paid leave. Prepares and compiles reports. Reports to the Assistant Director of Finance.

Requirements

Requires a high school diploma or equivalency supplemented by two to three years of responsible experience in payroll processing, or an equivalent combination of education, training and experience that provides the necessary knowledge, skills and abilities.
Must possess a current, valid Louisiana driver's license.

Responsibilities

Inputs employee time and pay adjustments in financial software; prints, processes, and distributes payroll advices and/or checks; processes transmittal and transfer; prepares Electronic Fund Transfers (EFTs) from general fund to payroll fund, direct deposit, Federal and State tax withholdings, and deferred compensation; prepares corresponding journal entries.
Processes vacation accruals for new year; maintains sick leave incentive records; administers buy back of sick leave program for eligible employees; maintains vacation carryover spreadsheet; inputs vacation carryover into employee accruals; inputs monthly sick leave accrual.
Scans employee payroll records as well as payroll generated payments and reports.
Prepares and submits IRS Form 941 Employer's Quarterly Federal Tax Return, Louisiana Department of Revenue Form L1 Quarterly Report of Louisiana Withholding Tax, Bureau of Labor Statistics Form 3020 Multiple Worksite Report, and Louisiana Workforce Commission Unemployment Insurance Tax and Wage Report.
Prepares and submits Municipal Employees' Retirement System, Municipal Police Employees' Retirement System, and Firefighters' Retirement System of Louisiana reports; processes payments.
Processes credit union deductions, employee garnishments, child support, levies, etc.
Prepares payments made to vendors for insurances, garnishments, union dues, and other supplemental benefits.
Prepares and submits credit union savings club deduction reports; processes credit union withholdings payment.
Maintains Worker's Compensation payments spreadsheet.
Maintains Fire Department salary history spreadsheet.
Maintains spreadsheet of State Supplemental Pay made to Fire and Police employees.
Maintains and balances payroll spreadsheets for gross wages, taxable wages, and income tax withholdings.
Prepares Federal grant salary and benefit billing.
Prepares payroll distribution, budget salary, and compensated absences report for audit.
Processes employee earning records requests for verifications of employment.
Prepares payroll distribution, budget salary, and compensated absences report for audit.
Processes payroll requests for information.
Prepares annual U.S. Census Bureau Annual Survey of Public Employment & Payroll.
Prepares salaries and benefits for budget.
Coordinates with Human Resources fiscal year raises.
Prepares and maintains a Payroll Procedure Manual.
Receives, reviews and refers to various records, reports and documents including payroll timesheets, Personnel Action forms, payroll edits, wage reports, fiscal year budget books, Employee Handbook of Personnel Policies and Procedures, Civil Service Rules, and other policy and procedure manuals, codes / laws / regulations, publications and reference texts, etc.
Uses a variety of tools such as standard office tools, etc.; a variety of supplies such as general office supplies, etc.; and a variety of computer software such as Munis, Microsoft Office, Crystal Reports, Paper Flow, Paper Vision, etc.
Operates a variety of office equipment and machinery such as copy machine, fax machine, desktop computer, printer, etc.
Interacts and communicates with various groups and individuals such as Finance Director and Assistant Director, other Finance Department staff, Personnel Department staff, other City employees, and the general public.
Assists Property Tax Administrator with printing and mailing property tax bills; processes property tax payments.
Serves as backup for preparing Finance Department timesheet and adjusting employee time using time clock software.
Assists as needed with payroll bank reconciliation.
Assists customers at the window as needed.
Performs general administrative/office duties as required, including typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, answering the telephone, establishing and maintaining filing systems, etc.
Performs related duties as required.