Payroll Administrator

Aston Carter•Minneapolis, MN

2d•$25 - $36•Hybrid

About The Position

The Payroll Administrator supports a large, multi-state payroll operation by reviewing and reconciling project timecards, preparing weekly payroll, and ensuring accurate, timely pay for a diverse workforce. This role focuses heavily on workforce management and timekeeping, with an emphasis on payroll auditing, data analysis, and historical corrections rather than traditional end-to-end payroll processing. The position offers the opportunity to work within a modern, growing shared services environment that supports accounting, finance, and payroll functions, with clear pathways for professional development and internal mobility.

Requirements

Bachelor’s degree or Associate’s degree with 1+ year of payroll experience.
Experience working in a payroll environment, preferably supporting large or multi-state employee populations.
Strong proficiency in Microsoft Excel, including data views, graphing, pivot tables, and VLOOKUP functions.
UKG (or E-Time) experience, with the ability to navigate and utilize workforce management/timekeeping tools effectively.
Proficiency with 10-key data entry for efficient and accurate numerical input.
Ability to perform detailed payroll audits, identify discrepancies, and execute accurate corrections.
Strong analytical skills with the ability to interpret and work with large data sets.

Nice To Haves

Experience supporting workforce management or timekeeping functions within a shared services or centralized payroll department.
Familiarity with prevailing wage requirements and labor hour tracking in construction or project-based environments.

Responsibilities

Review and reconcile project timecards prior to the weekly pay run to ensure accuracy and compliance with company policies and applicable regulations.
Prepare and review weekly payroll, including accurate data entry of payroll information and generation of associated reports as needed.
Prepare and process daily off-cycle checks, including retroactive pay calculations when required.
Research and resolve payroll-related inquiries from team members via phone and email in a timely and professional manner.
Serve as a payroll team liaison for project teams, providing guidance on timekeeping, payroll processes, and issue resolution.
Complete unemployment earnings requests accurately and within required timeframes.
Set up new craft payroll team members, including salary and pay-related updates, and process terminations in the payroll system.
Support employee timekeeping activities, including reviewing and correcting time entries as needed.
Perform historical payroll corrections, ensuring proper documentation and alignment with labor and payroll records.
Review and validate labor hours and prevailing wage information to support accurate payroll processing and compliance.
Collaborate effectively with individuals at various organizational levels and from diverse backgrounds to maintain strong working relationships.
Work closely with other payroll teams, including payroll tax and payroll systems, to support a cohesive and efficient payroll operation.
Leverage Excel and payroll systems to perform analytical reviews, identify discrepancies, and support continuous improvement in payroll accuracy and efficiency.