Finance & Operations Coordinator

PRISM • Golden Valley, MN

7d • Onsite

About The Position

PRISM is a community-supported social service organization providing dignity-centered resources for food, housing, and other basic needs. We were founded by community members concerned about their neighbors' basic needs and challenges. PRISM blends talent, passion, and abilities into opportunities that improve the lives of everyone as we build a reflecting the spirit of the northwest suburbs. Our vision is to lead in providing innovative and dignified services that foster resilient individuals and a healthier, more sustainable community. PRISM strives to incorporate the core values of collaboration, innovation, dignity, and accountability into all aspects of our organization. Our programming helps low-income and basic wage-earning families meet their essential needs of food, housing, and clothing. The Marketplace Food Shelf, Housing Programs, Shop for Change Thrift Shop, and Children's Programs operate in a professional and dignified manner, allowing program participants the opportunity to choose the products and resources that are most helpful for their situations. At PRISM, we understand equity and inclusion as actions, and strive to make services not only accessible, but welcoming with a clear understanding of how we operate.

Requirements

• Associate's degree in accounting or equivalent coursework/experience
• 3+ years of accounts payable, accounting or finance experience
• Demonstrated experience managing projects to successful completion
• Ability to work standard business hours (M-F) and some infrequent evening or weekend events.
• Knowledge of standard accounting practices, controls and procedures
• Proficiency with Microsoft and accounting platforms
• Professional demeanor and effective interpersonal skills
• Attention to detail and accuracy
• All team members are expected to value dignity by demonstrating respect and empathy in our interactions with participants, staff, and volunteers.
• All team members are expected to value accountability, collaboration and innovation and exhibit these values in their interactions with others.

Nice To Haves

• Knowledge of facilities maintenance coordination and vendor management.
• Familiarity with workplace safety practices and compliance requirements.

Responsibilities

• Process and verify vendor invoices for accuracy, proper coding, and approval
• Maintain accurate, up-to-date and complete vendor records, including W-9 documentation, banking information and tax reporting requirements
• Coordinate monthly expense reporting and employee reimbursement
• Assist with month-end and year-end closing activities, including audit
• Code incoming donations via mailed checks and electronic deposits
• Prep weekly deposit packets, deposit approved packets at local bank branch
• Ensure compliance with company policies, internal controls and procedures
• Maintain general supplies and inventory of equipment, including laptops, monitors, peripherals and other accessories
• Coordinate tracking, deployment and maintenance of laptops and other technology
• Monitor copy room, ensuring that office supplies are stocked and well organized
• Ensure that bathrooms, common areas and meeting rooms are clean, stocked and ready for use by visitors, participants and staff
• Assist Director in overall facilities management, maintenance & repair including: Coordinate cleaning, maintenance and repairs for office equipment, building systems, common areas and vehicles
• Maintain organized records and documentation for purchasing, inventory, and maintenance activities

Benefits

• Group Term Life with AD&D (100% paid by PRISM)
• Long Term Disability (100% paid by PRISM)
• Medical insurance (PRISM pays 80% to 90% of the premium for employees and 50% of the premium for dependents)
• Health Savings Plan with employer contribution when on a high deductible health plan
• Dental (cost sharing)
• Vision (employee paid)
• Supplemental insurance through Aflac
• A standalone upgraded Employee Assistance Program (EAP)
• Retirement plan with company match dollar for dollar up to 3% with no vesting schedule (separate waiting period)

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree