Finance Manager

Mothers & Babies Perinatal Network•Johnson City, NY

About The Position

The Finance Manager oversees M&BPN’s day-to-day fiscal operations and works closely with the Executive Director to maintain confidential financial records in compliance with Generally Accepted Accounting Principles (GAAP). The role manages accounting, budgeting, reporting, payroll, employee benefits, revenue and expenditures, grants, and contracted accounting services. It also supports development-related donation tracking, participates in professional development, and handles additional projects assigned by the Executive Director.

Requirements

Bachelor’s degree in Accounting or Business Administration.
3–5 years of relevant accounting experience.
Proficiency with Excel, Fund EZ, QuickBooks Online, or similar software.
Current Notary certification, or obtain certification within 60 days of hire.

Nice To Haves

Accounting experience in nonprofit, fund, or government sectors.
Strong knowledge of general accounting principles.
Excellent organizational and math skills.
Effective written and verbal communication skills.
Ability to work independently.
Experience with accounting information systems.

Responsibilities

Manage the Fund EZ accounting system, maintain an accurate chart of accounts, and allocate income and expenses by grant funding.
Monitor expenditures and prepare monthly, quarterly, and annual financial reports.
Assist with developing annual program and agency-wide budgets.
Prepare materials for Board Finance Committee meetings, attend meetings, and take minutes.
Follow internal finance policies and procedures.
Support the annual audit by preparing financial documentation and ensuring legal and contractual compliance.
Process bi-weekly payroll through ADP, review timesheets, prepare documentation, and maintain organized payroll records.
Track employee benefits and eligibility timelines, document PTO accruals, oversee 401(k) contributions and timely payments, and maintain benefits files.
Record accounts payable and revenue, issue payments according to schedule, verify revenue against grants and contracts, and reconcile bank accounts monthly for Executive Director approval.
Maintain contract and vouchering processes for programs; track grant-specific costs and allocations; prepare program expense reports and vouchers; monitor budgets; inform the Executive Director of needed adjustments; prepare final reconciliations; assist with new and renewal budget planning; and maintain grant and program fiscal records in compliance with applicable guidelines.
Provide accounting services and maintain financial records for the Association of Perinatal Networks of NY.
Work with the Development Coordinator to record and track donations and receipts.
Coordinate and support additional projects or duties assigned by the Executive Director.
Attend relevant fiscal training and development opportunities as directed.