Onsite Finance Manager (KFL11326)

RealManage•Kissimmee, FL

3d•$110,000 - $110,000•Onsite

About The Position

RealManage is hiring an onsite Finance Manager to support a premier, large-scale community in the greater Kissimmee area. The position is responsible for sound financial management, timely reporting, and disciplined internal controls, including transitioning day-to-day financial responsibilities from volunteers to staff so that the Treasurer and Finance Committee can focus on strategic oversight. The role works closely with the Managing Director, Board of Directors, Finance Committee, Community Association Manager, onsite management team, RealManage Shared Services, and third-party service providers. This hands-on financial leadership role will lead the integration and standardization of two companies’ financial operations, oversee financial reporting, budgets, cash flow, reserves, assessments and collections, and provide analysis and recommendations to support decisions. The Finance Manager will coordinate accounting operations and audits, maintain internal controls and compliant records, communicate financial information to operational leaders and Board members, and improve processes and financial visibility through financial systems and reporting tools. The role also partners with onsite department leaders to support financial accountability and community objectives. The position is onsite in Kissimmee, Florida, and is listed as full time with an annual salary of $110,000. Occasional evening Board, budget, and finance committee meetings and occasional extended hours may be required. The role involves a standard office environment and requires prolonged desk and computer work, occasional standing, walking, bending, or reaching, and the ability to lift or move objects weighing up to 10–15 pounds. RealManage describes itself as a values-based organization guided by integrity, respect, selflessness, personal relationships, and continuous improvement. The company states that it is an equal opportunity employer committed to diversity and inclusion. The job description notes that duties may evolve according to Board direction and community needs, and reasonable accommodation may be made for qualified individuals to perform essential functions.

Requirements

Accounting degree from a four-year accredited college or university.
At least four years of experience as an Accounting Manager or Controller.
Strong knowledge of GAAP, financial reporting, budgeting, internal controls, and audit preparation.
Experience managing operating and reserve budgets, cash flow, financial reconciliations, and financial performance analysis.
Demonstrated experience with systems conversions and balance transfers.
Exceptional computer skills, including proficiency with financial management software, accounting systems, Microsoft Excel, and financial reporting tools.
Ability to analyze financial data, identify risks, and present recommendations supporting operational and strategic decisions.
Experience coordinating financial operations across multiple departments and centralized accounting or shared services teams.
Strong organizational and prioritization skills.
Strong written, verbal, and interpersonal communication skills.
Ability to work efficiently in a dynamic, challenging, high-change, growth-oriented environment.
Ability to lead financial integration initiatives, establish internal controls, communicate complex financial information to diverse stakeholders, and collaborate with Board members and volunteer committees.
Ability to sit for prolonged periods and work on a computer; occasionally stand, walk, bend, or reach; lift or move objects up to 10–15 pounds; and operate computers, telephones, and other office equipment.
Ability to communicate effectively in person, by phone, and through virtual meetings.
Ability to work a standard schedule with occasional extended hours.

Nice To Haves

Real estate, property management, and/or outsourced accounting or bookkeeping experience is strongly preferred.
CPA and/or graduate degree is a plus.

Responsibilities

Lead consolidation and standardization of the two companies’ charts of accounts, bank accounts, financial systems, and closing processes into one financial structure.
Advise the Managing Director, Board of Directors, Finance Committee, and designated committees on financial matters and provide recommendations for informed decision-making.
Oversee operating funds, reserve accounts, cash flow, and departmental budgets.
Oversee assessments and collections, maintain financial controls, and coordinate legal collection actions with Community Services (LCAM).
Manage the monthly financial close and reporting process, ensuring accurate, timely statements and reports for leadership, the Board, committees, and residents.
Analyze financial performance and budget-to-actual variances, identify trends and risks, and recommend corrective actions.
Guide the classification and allocation of expenses across departments and service areas.
Monitor vendor expenditures, financial obligations, and contractual commitments for alignment with approved budgets and policies.
Troubleshoot financial discrepancies and accounting concerns with internal departments.
Lead the annual operating and reserve budget process in collaboration with onsite leadership and department managers.
Develop performance analytics for community programs and services, including cost per resident, utilization, and fee recovery.
Provide historical spending analysis, projections, and recommendations for financial decisions.
Establish departmental budget accountability with onsite leadership and monitor expenditures throughout the fiscal year.
Oversee reserve funding and coordinate with Facilities leadership to align reserve studies, capital planning, and long-term infrastructure needs.
Evaluate the financial impact of proposed contracts, operational initiatives, and capital expenditures.
Serve as a liaison between onsite operations and RealManage Shared Services.
Prepare and present financial reports, budget updates, and analyses to onsite leadership, the Board, and designated committees.
Explain complex financial information in clear, concise, actionable terms and respond to financial inquiries and requests professionally and promptly.
Build working relationships with Board members, committee members, residents, vendors, and internal stakeholders while handling sensitive information with confidentiality and sound judgment.
Attend Board, budget, and finance committee meetings as required, including occasional evening meetings.
Coordinate with CiraConnect Shared Services departments, including Accounts Payable Lockbox, Accounts Receivable Lockbox, Property Conveyance Lockbox, Delinquent Account Collections, Audit and Tax, Insurance, Corporate, and Information Technology.
Act as the primary onsite financial liaison between the Association’s management team and RealManage’s centralized accounting and shared services departments.
Design, document, and maintain financial controls, including approval procedures, segregation of duties, reconciliations, and vendor payment processes.
Lead preparation and management of the annual financial audit or review with Shared Services, external auditors, and stakeholders.
Maintain accurate financial records and documentation in accordance with accounting policies, regulations, and record-retention requirements.
Define and document responsibilities, workflows, staffing needs, and efficiency recommendations for onsite financial staff and Shared Services.
Promote compliance with GAAP, applicable Florida homeowners’ association financial requirements, Association governing documents, and RealManage policies and procedures.
Develop and maintain advanced proficiency in the CiraConnect SaaS platform, especially accounting workflows, financial reporting, and financial management services.
Identify and implement improvements to financial controls, reporting accuracy, operational efficiency, and service delivery; use financial systems and reporting tools to improve visibility and streamline processes.
Identify potential financial or operational concerns and communicate recommendations to leadership.
Collaborate with leaders across Facilities, Lifestyle & Events, Fitness, and other operational areas to support financial accountability and Association objectives.
Promote collaborative, service-oriented community management and support the Managing Director in achieving financial and operational objectives.
Partner with Shared Services to maintain accurate, timely financial reporting and meet reporting deadlines.
Embrace RealManage’s core values and foster collaboration, accountability, and operational excellence across departments.

Benefits

Medical insurance
Dental insurance
Vision insurance
Life and disability insurance
Health Savings Account (HSA), available with the required high-deductible medical plan
Flexible Spending Account (FSA)
Education reimbursement
401(k) matching
Employee Assistance Program (EAP)
11 paid holidays