Finance Manager

Arizona State University•Washington, DC

8d•$85,700 - $110,000•Hybrid

About The Position

The McCain Institute at Arizona State University is seeking an experienced Financial Manager to oversee the Institute’s financial operations. The role covers budgeting, forecasting, analysis, reporting, reconciliations, transaction approval, procurement oversight, and financial administration of grants, gifts, and other restricted funding. The Institute’s funding portfolio is composed primarily of philanthropic funding, private grants, donor-restricted funds, and Department of State grants. The position provides financial planning, analysis, controls, and guidance to support decision-making and ensure compliance with ASU policies, funding agreements, donor requirements, and applicable federal regulations. The Finance Manager develops and monitors budgets; oversees financial transactions and procurement; supports grant proposals and administers sponsored awards; ensures compliance; improves fiscal policies, processes, controls, and reporting systems; and supervises assigned finance staff. The role partners with Institute leadership, program teams, and relevant ASU offices to provide financial guidance and resolve or escalate financial, transaction, funding, and compliance matters. The position is based in Washington, DC, and is eligible for a hybrid work schedule. It is full-time, with a stated salary range of $85,700–$110,000 per year, depending on experience. The work takes place in a climate-controlled office setting and involves extended periods in a stationary position, regular use of office and computer equipment, and occasional movement of items weighing up to 20 pounds.

Requirements

Bachelor's degree and seven years of experience appropriate to the area of assignment or field, including two years of managerial experience; or an equivalent combination of experience and/or training demonstrating comparable knowledge, skills, and abilities.
Progressively responsible experience in financial management, budgeting, accounting, grants management, or related finance functions.
Experience developing, managing, and forecasting complex budgets across multiple programs and funding sources.
Experience with post-award financial administration, including budget monitoring, financial reporting, allowable cost review, compliance, and documentation requirements.
Experience managing philanthropic funding, restricted gifts, private grants, federal awards, or other restricted funding.
Knowledge of financial reconciliations, internal controls, procurement processes, and financial policy compliance.
Experience supervising staff, establishing work priorities, and reviewing work for accuracy and timeliness.
Ability to analyze financial information and communicate findings, risks, and recommendations clearly to financial and non-financial audiences.
Proficiency with Excel and financial management, reporting, and transaction-processing systems.
Demonstrated organizational, communication, problem-solving, and relationship-management skills, including the ability to manage competing priorities and deadlines.
Ability to manage competing priorities and deadlines in a dynamic environment.

Nice To Haves

Experience working in a university, nonprofit, foundation-funded, international affairs, public policy, or grant-funded organization.
Experience administering Department of State or other U.S. government-funded awards.
Familiarity with ASU financial systems, policies, and procedures.
Experience managing a portfolio that includes both philanthropic funding and sponsored awards.
Experience preparing financial reports for donors, grantors, executives, or boards.
Experience supporting strategic financial planning across programs or departments.
Advanced Excel skills, including pivot tables, complex formulas, forecasting models, and financial dashboards.
MBA, MPA, CRA, or related advanced degree or professional certification.

Responsibilities

Develop, maintain, and monitor annual and multiyear budgets across programs and funding sources, including gift and philanthropic funding requests.
Monitor position budgets, salary projections, and labor allocations to ensure personnel costs are accurately budgeted and charged to appropriate funding sources.
Monitor philanthropic funding, restricted gifts, and donor-designated funds to ensure expenditures align with budgets, restrictions, and applicable requirements.
Conduct periodic and fiscal year-end reconciliations and ensure financial activity is accurately recorded, adequately supported, and aligned with approved transactions.
Prepare monthly, quarterly, and ad hoc financial reports for Institute leadership, program teams, donors, grantors, and other stakeholders.
Review and approve procurement requests, travel and expense transactions, vendor payments, and other financial transactions in applicable ASU and Institute platforms, in accordance with delegated authority.
Evaluate transactions for budget availability, appropriate funding source, required documentation, business purpose, and policy compliance.
Assist Research Administration Services and program teams with proposal budgets, grant applications, budget narratives, and financial planning for sponsored-funding opportunities.
Manage post-award financial administration of Department of State and other sponsored awards, including budget monitoring, allowable cost review, reporting support, compliance tracking, and coordination with program teams and ASU grant offices.
Ensure financial activities comply with ASU policies, donor and grant agreements, federal award requirements, and applicable financial regulations.
Support grant reviews, donor reporting, and internal financial reviews by preparing documentation, responding to financial inquiries, and coordinating corrective actions.
Develop and improve fiscal policies, financial processes, internal controls, reporting tools, and tracking systems to increase accuracy, transparency, consistency, and efficiency.
Establish and maintain procedures, documentation standards, and timelines for financial planning, transaction processing, reconciliation, and reporting.
Supervise and develop assigned finance staff, establish work priorities, review work for accuracy and timeliness, and ensure appropriate separation of financial duties.
Partner with Institute leadership, program teams, and ASU financial, grants management, advancement, procurement, and administrative offices to provide actionable financial guidance and coordinate timely resolution or escalation of financial, transaction, funding, and compliance matters.