Finance Coordinator

Samaritan Daytop Village•Queens, NY

12h•Hybrid

About The Position

The Finance Coordinator supports the Finance Department under the Deputy Chief Financial Officer. The role manages daily operations, executive schedules, expense reconciliations, and vendor compliance systems, including NYC Passport and PIP. It helps ensure smooth communication across departments and supports audits and special projects. The position is based in Briarwood, Queens, and is expected to work from the office three times per week.

Requirements

Associate degree or higher in accounting, finance, business administration, or a related field.
At least three years of administrative, finance, accounting, or business office experience.
Experience supporting senior leadership executives, managing vendor contracts, tracking compliance, and handling financial reconciliations.
Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams.
Strong interpersonal skills and ability to collaborate and communicate effectively with staff across all levels of the organization.
Strong organizational, project coordination, and problem-solving skills, with high attention to detail.
Excellent written and verbal communication skills.
Ability to handle confidential information with discretion.

Nice To Haves

Experience in nonprofit healthcare or human services.

Responsibilities

Coordinate and schedule meetings, manage calendars for finance executives, and prepare agendas and meeting materials.
Serve as a liaison between the Finance Department and internal teams to facilitate communication and follow-up.
Maintain required financial and vendor compliance documentation within the NYC Passport and PIP systems.
Perform monthly reconciliations for corporate credit cards and transportation-related expenses, following up on missing receipts and documentation.
Maintain a centralized repository of vendor contracts, monitor renewal dates, and collect required documents such as insurance certificates and W-9s.
Assist with preparing, organizing, and collecting documentation for financial, governmental, regulatory, and grant audits.
Track weekly vehicle logs for agency program vehicles and follow up on missing or late submissions.
Assist with departmental reporting, data collection, routine correspondence, and special projects as assigned.