Finance Coordinator
About The Position
The Finance Coordinator is a part-time, in-office position averaging approximately 24 hours per week. The role supports the accuracy and completeness of the Travis Mills Foundation’s financial records and requires attention to detail, self-motivation, independent critical thinking, confidentiality, and the ability to meet deadlines. The Finance Coordinator communicates professionally with staff and vendors, works both independently and collaboratively, and demonstrates strong organizational and technical skills. Scheduling is flexible, with school-day hours available and days and hours coordinated with the supervisor to meet the Foundation’s needs. Occasional evening and weekend hours are required to support Foundation events. The Foundation encourages internal promotion when employees excel in their positions. The role also handles outgoing mail and shipping, fulfills online merchandise orders, and helps maintain clean, organized, professional administrative office spaces. The Foundation emphasizes family-focused service, honesty and inclusion, personal and professional growth, and a mission-first commitment to high-quality customer service.
Requirements
- High school diploma.
- Minimum of 1–2 years of finance experience; exposure to banking and bookkeeping using QuickBooks Online is preferred.
- Strong knowledge of MacBook Air computers and Apple operating systems.
- Knowledge of Microsoft Office and various banking and financial platforms.
- Strong organizational and communication skills.
- Strong attention to detail and ability to meet deadlines.
- Critical-thinking skills and ability to identify and resolve issues proactively.
- Ability to work independently and collaboratively as part of a team.
- Ability to maintain confidentiality and communicate professionally with staff and vendors.
- Willingness to learn, develop new skills, and cross-train in Finance Department functions.
- Ability to work occasional evenings and weekends to support Foundation events.
Nice To Haves
- Relevant accounting coursework or experience.
- Exposure to banking and bookkeeping using QuickBooks Online.
- Strong IT skills and technical troubleshooting abilities.
Responsibilities
- Enter bills and expenditures accurately and promptly into QuickBooks Online.
- Process vendor payments according to established procedures and payment schedules.
- Manage the accounts payable email inbox.
- Ensure expenses are properly appropriated and accurately classified.
- Maintain and organize accounts payable records so they are accurate, accessible, and readily available.
- Monitor Foundation credit cards daily for pending charges, payments, credits, and potential fraud.
- Verify and track credits in QuickBooks Online and apply them correctly to vendor invoices.
- Establish new vendors and maintain existing vendor accounts.
- Assist with monthly, quarterly, and yearly financial closing.
- Handle outgoing mail and package shipping, including staff materials, programming materials, and occasional bulk mailings.
- Process and fulfill online merchandise orders, package items accurately, and ensure timely shipment.
- Maintain professionalism and confidentiality.
- Keep administrative office spaces clean, organized, and professional.
- Answer phone calls professionally and work independently throughout the workday.
- Perform other duties as required.
- Cross-train in areas of the Finance Department as needed to support departmental needs and provide team coverage.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
