Grant Finance Coordinator

CAIR California•Anaheim, CA

6d•$28 - $35•Hybrid

About The Position

The Grants Finance Coordinator will report directly to the CAIR-CA Finance Manager and is primarily responsible for a wide variety of duties. This role involves maintaining the grant database, generating and analyzing reports, gathering and organizing data for grant invoicing, preparing and submitting grant invoices and payment requests, and providing accounting support. The position also includes maintaining grant reporting information, supporting reconciliation processes, preparing grant financial reports, and participating in special projects. All CAIR staff are required to assist in general duties such as answering phones, weekly outreach, and other office tasks.

Requirements

Two years of relevant professional experience in a related field.
Familiarity with Instrumentl or other grant tracking software and the Microsoft Office Suite
Intermediate or higher proficiency in Excel
Professional integrity and ability to maintain confidentiality of sensitive data
Strong organizational skills, detail-oriented, ability to multi-task, and meet deadlines
Ability to work independently, be flexible, and work well under pressure in a fast-paced team environment
Availability for occasional evening and weekend hours, with some local travel

Nice To Haves

Bachelor's degree in accounting, finance, business.
Experience working for a nonprofit organization, particularly managing government or foundation grants.
Familiarity with Generally Accepted Accounting Principles (GAAP) preferred

Responsibilities

Maintain the grant database which contains high level administrative grant information.
Generate and analyze reports using grant tracking software, as requested by leadership and program staff.
Gather and organize data for grant invoicing which requires communication and follow-up with multiple offices within CAIR-CA as well as external organizations.
Prepare and submit accurate grant invoices to funders in compliance with grant terms, following internal review and approval processes.
Prepare, review, and submit payment requests for subawardees, ensuring accuracy, completeness, and timely processing.
Provide accounting department with updated billing and invoice information to reflect accurate records.
Maintain complete invoicing files and supporting documentation, ensuring records are organized and readily available for monitoring, audits, and compliance reviews.
Maintain monthly grant reporting information and tracking spreadsheets along with due dates as well as billing requirements for assigned grants.
Support the reconciliation process between expense tracking spreadsheets and the accounting system to ensure accuracy and completion.
Support program leads in pulling spenddown reports.
Maintain up-to-date grant tracking spreadsheets, including fiscal data and time & effort reporting for audit and compliance purposes.
General bookkeeping and accounting tasks include maintaining related documentation.
Review, track, and compile grant expenditures from accounting and expense management systems, ensuring costs are appropriately documented and reported on grant invoices and financial reports.
Prepare grant financial reports for Local Governance Board and executive staff.
Participate in special projects and perform other finance, grants management, and compliance-related duties as assigned.
Assist in general duties such as answering phones, weekly outreach, and other office tasks.