Grant Coordinator

WELLSPACE HEALTH•Sacramento, CA

3d•$30 - $39•Onsite

About The Position

The Grants Coordinator supports WellSpace Health’s grants development and management activities by maintaining accurate systems, coordinating grant-related workflows, and helping ensure that applications, reports, and other funder requirements are completed on time. This position maintains the organizational grants calendar and grant records via an online cloud system, coordinates information and documentation across departments, supports funding research, and monitors deadlines and deliverables throughout the grant lifecycle. Working closely with the Director of Grants, the organization’s grant development professional, program leadership, finance, and other internal partners, the Grants Coordinator helps create organized and efficient processes for pursuing and managing public and private funding.

Requirements

Bachelor’s degree in a related field preferred or equivalent combination of education and experience.
At least 2 years of experience in project coordination, technical or professional writing, contract administration, healthcare administration, or related experience.
Demonstrated experience maintaining calendars, databases, tracking systems, records, or other detail-intensive administrative processes.
Strong writing, editing, proofreading, and verbal communication skills.
Ability to receive and apply feedback to strengthen written work and develop professional grant-writing and database skills.
Strong organizational and project coordination skills, including the ability to manage multiple assignments, deadlines, and contributors simultaneously.
Strong attention to detail and commitment to producing accurate, complete, and timely work.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, Teams, and SharePoint, or comparable systems.
Ability to research, interpret, organize, and summarize information from multiple sources.
Ability to work collaboratively with staff across programs, operations, finance, compliance, and executive leadership.
Ability to handle confidential, sensitive, and proprietary information appropriately.

Responsibilities

Maintain the organization’s grants calendar, funding pipeline, application records, reporting schedule, and related tracking systems.
Monitor grant application deadlines, reporting requirements, award conditions, renewals, amendments, and other key milestones.
Coordinate internal grant development and reporting timelines, including meetings, document requests, assignments, reminders, reviews, approvals, and submissions.
Gather and organize standard application materials, including organizational documents, program information, financial materials, resumes, licenses, certifications, letters of support, and other attachments.
Research public and private funding opportunities that align with WellSpace Health’s programs, priorities, and strategic goals.
Conduct initial reviews of funding opportunities and summarize eligibility requirements, funding amounts, deadlines, required activities, application components, and potential organizational fit.
Participate in structured training, coaching, and hands-on learning related to grant research, proposal development, funder requirements, grant narratives, budgets, reporting, and submission processes.
Develop grant-writing skills through progressively responsible assignments, including drafting proposal sections, letters, funding summaries, organizational descriptions, program narratives, reports, and other written materials.
Assist with drafting and editing grant applications, reports, letters of inquiry, presentations, concept papers, and supporting documents under the guidance of experienced grant development staff.
Incorporate feedback and revisions to strengthen the clarity, accuracy, persuasiveness, and responsiveness of written materials.
Participate in proposal planning meetings and interviews with subject matter experts to learn how program, operational, clinical, financial, and community information is translated into funding requests.
Coordinate with program, finance, compliance, data, and operational staff to collect information needed for proposals, reports, and funder requests.
Maintain organized electronic grant files and ensure that final applications, award documents, reports, correspondence, and supporting materials are complete and accessible.
Track the status and outcomes of submitted applications, including awards, denials, pending decisions, and funder feedback.
Support post-award handoffs by organizing award documents, reporting requirements, budgets, deliverables, and implementation information for appropriate departments.
Assist with preparing internal reports on grant activity, pipeline status, application outcomes, funding trends, and upcoming deadlines. Ability to present findings during in-person and online meetings.
Support continuous improvement of grants-related procedures, templates, tools, and organizational systems.
Communicate professionally and responsively with internal staff, funders, partners, and other stakeholders.
Commitment to WellSpace Health’s mission and advance equitable access to healthcare and supportive services.
Perform other duties as assigned.