Finance Coordinator
About The Position
The Missions Finance Coordinator supports the financial management of Bethel’s Short-Term and Long-Term Missions programs, ensuring accurate budgeting, accounting, donor management, and compliance across all missions-related trips and long-term missionaries. This position manages the financial administration of all Bethel Short-Term Missions trips, including BSSM Spring Missions trips held each March and April, as well as financial oversight of Revival Trips and Bethel GO Trips. The role works closely with trip leaders and Bethel Missions staff to prepare them financially for each trip through budgeting support, cash and credit card procedures, and expense tracking. It also maintains accurate accounting records for each trip and student, manages donor contributions and year-end statements, and ensures financial processes follow IRS requirements for restricted and unrestricted funds.
Requirements
- Believes and adheres to the beliefs and vision of Bethel Church
- At least 2 years of experience in bookkeeping, accounting, or a related field.
- Proficiency in Microsoft Excel and/or Google Sheets, including formulas.
- Strong verbal and written communication skills.
- This position does not qualify for sponsorship of work authorization or an employment visa, so candidates must be legally qualified to work in the U.S. to be considered for this position.
- Ability to meet the physical requirements of this position (see attached)
- Ability to pass a background check
Nice To Haves
- Missions or travel experience preferred.
- Experience managing apps or financial tracking systems preferred
- Comfortable using AI-assisted tools in Google Sheets and Microsoft Excel (e.g., formula generation, data cleanup, and error-checking) to speed up budgeting and reporting.
- Experience using AI assistants (e.g., ChatGPT, Microsoft Copilot, Gemini) to draft donor communications, summarize financial data, and support journal entry review.
- Familiarity with AI-enhanced bookkeeping and accounting platforms for automating expense categorization, receipt scanning, and reconciliation.
- Ability to use AI tools to identify budget discrepancies, flag unusual transactions, and support accurate financial reporting.
- High attention to detail.
- Strong problem-solving skills.
- Self-motivated and able to work well on a team.
- Ability to multitask and manage multiple priorities.
- Professional under pressure.
- Highly organized and administratively skilled.
- Friendly, clear, and effective communicator in both written and verbal settings.
Responsibilities
- Meet individually with trip leaders to develop mission trip budgets.
- Assist trip leaders with maintaining and adjusting trip budgets throughout the process.
- Receive, record, and track donations for all missions trips.
- Assist Bethel Missions Directors with Long-Term Missionary financial gifts.
- Manage check and cash deposits with the accounting department.
- Build, maintain, and monitor departmental budgets and expenses.
- Prepare and submit journal entries to ensure accurate financial reporting.
- Generate and send donor contribution statements in accordance with IRS standards.
- Manage departmental credit card spending, receipts, documentation, and submission to accounting.
- Enter departmental check, wire, and ACH requests and submission to accounting.
- Oversee the Bethel Trips app used to track trip cash spending.
- Work closely with the accounting department to improve and expand financial procedures including monthly meetings.
- Support Bethel Missions Directors and the Short-Term Coordinator in advancing the department’s mission and vision.
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Life Insurance (Basic, Voluntary & AD&D)
- HealthiestYou (TeleDoc: 24 hour doctor/prescription access)
- Wellness Resources
- Paid Time Off (Vacation, Sick, Jury Duty, Bereavement Leave & Public Holidays)
- Retirement Plan (403b, IRA) with Retirement Fund Matching
- Free Bethel Online Account (Exclusive access to conferences, services, classes, shows, and more!)
- Free Bethel Leaders Network ENGAGE membership - Full Access to the Online Platform
- 20% Discount on most Items in the Bethel Bookstore as well as discounts in the Bethel Music online store and Hebrews coffee shop
- Invitation to attend Select Conferences
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
