Finance Clerk

Ontario Soil and Crop Improvement Association•Guelph, ON

4d•CA$52,750 - CA$61,500•Hybrid

About The Position

The Finance Clerk supports the effective financial management and operational accountability of the organization. Reporting to the Senior Manager of Finance, this position will work closely with the Senior Financial Analyst to satisfy the reporting requirements of our funding partners, board of directors and members. Primarily responsible for providing accurate and timely financial administration support, with primary focus on Accounts Payable, Memberships and Program Assistance Funding.

Requirements

Bachelor’s Degree/College Diploma in Accounting, Finance, or a related field.
Minimum of 2 years of recent work experience in financial accounting.
General knowledge of Canadian Generally Accepted Accounting Principles (GAAP).
Proficiency in Sage Accounting and advanced Microsoft Excel skills.
Excellent attention to detail, organizational, and time-management skills with the ability to manage competing deadlines.
Accounting principles, financial controls, and fund accounting for non-profits.
Advanced proficiency in Excel and accounting systems.
Strong analytical and quantitative problem-solving skills.
Skilled in preparing clear, concise, and accurate financial documentation.
Effective communication and collaboration across multidisciplinary teams.
Ability to develop and maintain organized financial tracking tools.
Ability to work independently with minimal supervision.
Ability to manage multiple priorities while maintaining accuracy.
Ability to maintain confidentiality and exercise sound judgment.
Ability to adapt to evolving systems, processes, and priorities.
Must hold and maintain a valid driver’s licence and have access to reliable transportation for occasional travel to meetings, stakeholder events, and organizational sites.
Must maintain a high level of professionalism and confidentiality when handling sensitive or organizational information.

Nice To Haves

Not-for-profit, government, or program-delivery environment would be an asset.

Responsibilities

Processing of accounts payable.
Coordinate the collection of receipts for corporate visa purchases and allocate expenditures.
Prepare and process producer payments for program assistance funding; reconcile and when needed assist with claim review.
Assist the Senior Finance Manager and Senior Financial Analyst with general ledger account details as requested.
Process monthly on-line membership/events EFT payments.
Process invoicing on a per needed basis.
Assist with populating program budget reports.
Assist with AP and program assistance funding documentation for annual internal audits. External audit support as requested.
Ensure accuracy and be responsible for the entry of EFT information into our internal database (producer claim database).
Maintain confidential files and records, ensuring an efficient flow of files, records, correspondence, and mailings.
Cross train on other financial duties to provide a back-up resource when required. These may include payroll, per-dem payments, records of employment, and administration billing.
Other duties as assigned.
Maintain organized electronic and paper files of invoices, and related financial documentation.
Ensure financial documentation meets audit readiness standards and complies with internal control procedures.
Collaborate with the Senior Manager of Finance and auditors during internal and external reviews, supplying requested information and reconciliations.
Assist with other core finance functions as required, including: Bank reconciliations and general ledger maintenance, Journal entry preparation, Month-end and year-end closing activities, Payroll support and benefits reconciliations, Program Assistance Funding review, Communication allowance reports, Supporting implementation or upgrades of financial activities in software systems.