Finance Clerk I - Accounting/Budget

City of Manhattan Kansas•Manhattan, KS

7d•$18 - $22

About The Position

The Finance Clerk I supports the Finance Department through accounts payable, accounts receivable, and clerical work. The position processes payments and receipts, answers telephone and email inquiries, provides accurate information to customers, prepares correspondence, and maintains files and records. It also provides general departmental support, including monthly reporting, budget book formatting, form creation, audit tasks, and other administrative duties. The role includes reviewing contracts and purchase orders for compliance with City purchasing policies, handling 1099 records and required submissions, and serving as the Travel Card/Visa Coordinator. The employee maintains documentation, attends meetings and training, uses sound judgment when handling challenging situations, and ensures work complies with applicable regulations, policies, and procedures. Occasional overtime may be needed to meet departmental needs.

Requirements

High school diploma, GED, or equivalent.
Two years of professional work experience in accounts payable/receivable or banking.
Advanced Microsoft Office skills, especially Excel and SharePoint.

Nice To Haves

Three to five years of professional work experience.

Responsibilities

Perform accounts receivable and accounts payable duties, including processing warrant checks, prepaids, utility bills, and statements; creating charges; and receipting payments.
Review contracts and purchase orders to ensure compliance with City purchasing policies and procedures.
Process 1099s, maintain and secure records for 1099 compliance, and submit required documents according to regulations and deadlines.
Collect and enter information for monthly reports and complete reporting assignments on schedule.
Operate basic office equipment, including copiers, calculators, telephones, and fax machines.
Work independently on critical and time-sensitive projects.
Provide clerical and administrative support, including organizing files, formatting the budget book, creating forms, and assisting with audit tasks.
Answer telephone calls and email, respond to internal and external customer questions, prepare correspondence, and file records.
Distribute mail to Finance Department personnel in a timely manner.
Serve as the Travel Card/Visa Coordinator by ordering and canceling cards, training users on card policies, and processing monthly Visa statements.
Attend meetings and training, and maintain records and documentation.
Use good judgment and patience when handling challenging situations or people.
Ensure compliance with applicable regulations, policies, and procedures.
Perform additional duties as required.

Benefits

Boot, clothing, and vehicle allowances, if applicable.
City-issued cell phone, if applicable.
Retirement/pension through the Kansas Public Employees Retirement System (KPERS), with voluntary retirement contributions available through Nationwide, Mission Square, and Empower KPERS 457.
Wellness, medical, vision, dental, and prescription drug benefits.
10.5 paid holidays per year plus one additional floating holiday.
12 to 26 days of paid vacation per year based on years of service.
12 days of paid sick leave per year.
Up to six weeks of paid parental leave.
Education reimbursement of up to $8,000 per calendar year for tuition and fees.
Professional development funds based on department budget.
Possible reimbursement for certifications and licensure.
Long-term disability.
Employer-paid group life insurance and basic life insurance.
Employee assistance program.
Voluntary benefit options.