Finance Clerk I - Accounting/Budget

City of Manhattan Kansas•Manhattan, KS

About The Position

The Finance Clerk I supports the Finance Department through accounts payable and accounts receivable work, clerical activities, and other departmental support. Duties include processing payments, answering calls and customer questions, providing accurate information, receipting money, typing correspondence, and maintaining and filing records. The role also supports reporting, budget book formatting, audit tasks, forms, and other administrative needs. The employee serves as Travel Card/Visa Coordinator, including ordering and canceling cards, training users on card policies, and processing monthly Visa statements. The position requires sound judgment and patience when handling challenging situations, compliance with applicable regulations and policies, and the ability to independently manage critical, time-sensitive assignments. Occasional overtime may be required to meet departmental needs.

Requirements

High school diploma, GED, or equivalent.
Two years of professional work experience in accounts payable or accounts receivable, or banking experience.
Advanced Microsoft Office skills, especially Excel and SharePoint.

Nice To Haves

Three to five years of professional work experience.

Responsibilities

Perform accounts payable and accounts receivable duties, including processing warrant checks, prepaids, utility bills and statements, creating charges, and receipting payments.
Review contracts and purchase orders for compliance with City purchasing policies and procedures.
Process 1099s, maintain and secure records needed for compliance, and submit required documents by established deadlines.
Collect and enter information for applicable monthly reports, and complete recurring reporting assignments on time.
Use basic office equipment, including copiers, calculators, telephones, and fax machines.
Work independently on critical and time-sensitive projects.
Provide administrative and clerical support, including organizing files, formatting the budget book, creating forms, and assisting with audit tasks.
Answer telephone calls and email, respond to internal and external customer questions, type correspondence, and file records.
Distribute mail to Finance Department personnel in a timely manner.
Coordinate Travel Card/Visa activities, including ordering and canceling cards, training users on card policies, and processing monthly statements.
Attend meetings and training, and maintain records and documentation.
Use good judgment and patience in challenging situations and ensure compliance with applicable regulations, policies, and procedures.
Perform additional duties as required.

Benefits

Boot, clothing, and vehicle allowances, if applicable.
City-issued cell phone, if applicable.
Retirement through the Kansas Public Employees Retirement System (KPERS), with voluntary contributions available through Nationwide, Mission Square, and Empower KPERS 457.
Wellness, medical, vision, dental, and prescription drug benefits.
10.5 paid holidays per year plus one floating holiday.
12 to 26 days of paid vacation per year, based on years of service.
12 days of paid sick leave per year.
Up to six weeks of paid parental leave.
Education reimbursement and professional development.
Reimbursement of up to $8,000 per calendar year for tuition and fees; professional development funds are based on department budget.
Possible reimbursement for certifications and licensure.
Long-term disability, employer-paid group life insurance, basic life insurance, employee assistance program, and voluntary benefit options.