Law Firm Finance & Billing Manager
About The Position
Pitcoff Law Group, a growing commercial litigation and business law firm based in New York City, is seeking a Finance & Billing Manager to own the firm’s day-to-day financial operations. This is a fully remote role operating on Eastern Time hours. The right person is highly organized, detail-oriented, comfortable communicating with clients about billing matters, and able to bring order to a growing finance function where not every process has been fully built yet. This is not a passive bookkeeping role. It requires ownership, accuracy, follow-through, and the ability to manage billing, trust accounting, collections, bookkeeping, vendor payments, and finance coordination in a fast-paced professional-services environment.
Requirements
- 5+ years of experience in law firm finance, legal billing, bookkeeping, accounting operations, or professional services finance
- Experienced with billing, retainers, accounts receivable, accounts payable, reconciliations, and client-facing payment matters
- Familiar with attorney trust accounting and three-way trust reconciliations
- Comfortable working directly with clients on billing, payment, retainer, and balance questions
- Highly organized, accurate, discreet, and reliable
- Able to manage recurring deadlines and follow through without heavy oversight
- Comfortable building process where process does not yet exist
- Clear and professional in written and verbal communication
- Available to work standard business hours in Eastern Time
- QuickBooks Online experience is required.
Nice To Haves
- Clio Manage experience is strongly preferred.
- Experience with Microsoft 365, legal payment platforms, payroll/PEO systems, and financial reporting tools is a plus.
Responsibilities
- Manage client billing, including weekly invoice preparation, review, finalization, and delivery
- Respond to client billing questions and escalate sensitive or disputed issues when needed
- Track retainers, trust balances, fulfill replenishment needs, post incoming payments, wire transfers, and refunds
- Move earned fees from trust to operating in accordance with approved invoices and firm procedures
- Prepare monthly three-way trust reconciliations and maintain accurate trust records
- Follow up on collections, maintain AR reporting, and create and monitor approved payment plans
- Audit client expenses for charge-back, including filing fees, service fees, court costs, research charges, and other reimbursable expenses
- Maintain bookkeeping records, reconcile accounts, and support month-end financial review
- Manage accounts payable, vendor bills, recurring expenses, and payment documentation
- Coordinate payroll information through the firm’s PEO
- Coordinate with the PEO on benefits updates and filings including but not limited to retirement plans and benefits renewals
- Assist in the annual and ongoing budgeting process
- Track state registrations, annual reports, address updates, registered agent matters, and related compliance deadlines
- Coordinate with the firm’s CPA, CFO, banks, vendors, payroll provider, and outside partners
- Support matter-level financial setup and closeout, including final invoices, trust transfers, refunds, AR review, and expense reconciliation
- Identify gaps, improve workflows, and create practical documentation where needed
Benefits
- Health insurance with up to 100% employer contribution
- Dental, vision, disability, and life insurance
- 401(k) with employer contribution
- Paid time off, including vacation, holidays, and personal days
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
