Finance Assistant
KLS MARTIN LP•Jacksonville, FL
•Onsite
About The Position
The Finance Assistant provides part-time administrative and accounting support to the Finance department while gaining practical experience in accounts payable, accounting operations, financial systems, and business processes. The role assists with invoice processing, document management, vendor maintenance, account reconciliations, reporting support, and other departmental activities while developing foundational knowledge of corporate finance and accounting.
Requirements
- High school diploma or equivalent.
- Currently enrolled in major-level courses as a degree-seeking student at an accredited university in a finance- or accounting-related field.
- Available to work 15–20 hours a week during the academic year.
- Proficient with Microsoft Office applications.
- Adhere to and support KLS Martin’s quality and safety policies and procedures.
- Ability to retrieve and interpret documentation.
- Ability to work in a team setting and independently under minimum supervision.
- Strong interpersonal skills and ability to communicate effectively at all levels, internally and externally.
- Demonstrated ability to communicate effectively both verbally and in writing.
- Ability to quickly learn and adapt to new technologies, tools, and techniques.
- Uses resources effectively and efficiently.
Nice To Haves
- Junior or senior level preferred.
- Experience with ERP systems, with SAP preferred.
- Business intelligence experience.
- Reporting experience.
- Familiarity with AI productivity tools.
Responsibilities
- Assist with processing vendor invoices, including matching invoices to purchase orders and supporting documentation.
- Route invoices for approval and follow up on outstanding approvals.
- Research routine vendor inquiries and assist with vendor statement reconciliations.
- Maintain organized electronic and physical vendor records.
- Scan, file, and organize Finance department records and documentation.
- Assist with month-end close support, account reconciliations, and audit requests.
- Prepare recurring spreadsheets, reports, and tracking logs.
- Perform general administrative support for the Finance department.
- Assist with process improvement initiatives and departmental projects.
- Support testing of system enhancements and reporting tools.
- Conduct basic research and data gathering as assigned.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Part-time
Career Level
Intern
Education Level
High school or GED
