Finance Assistant

The Just One Project • Las Vegas, NV

8d • Onsite

About The Position

The Finance Assistant supports The Just One Project’s financial operations by helping keep accounting activities organized, accurate, and timely. The role assists with invoices, payment tracking, account reconciliations, financial recordkeeping, grant documentation, reporting, and other routine accounting work. It works closely with the Finance team and other departments to ensure financial information is complete, properly documented, and available when needed, while following established procedures, internal controls, and confidentiality requirements.

This is a part-time, onsite position of approximately 25 hours per week, with the specific schedule determined by department needs. Most work takes place at the organization’s headquarters, with local travel and participation in community events as assigned. The employee must participate in at least six Pop Up & Give events per calendar year, which may occur outside regular business hours. The role involves office and computer work as well as occasional hands-on organizational support in indoor and outdoor settings. Employment is contingent upon successful completion of applicable background, drug, motor vehicle, employment, and reference checks.

Requirements

• At least 2 years of experience in accounting, bookkeeping, financial administration, or a related field.
• Working understanding of basic accounting principles, bookkeeping practices, and financial transactions.
• Strong attention to detail and accuracy when working with numbers, records, and financial documentation.
• Proficiency in Microsoft Excel, Word, and Google Workspace.
• Strong organizational and time-management skills, with the ability to balance multiple responsibilities and meet deadlines.
• Ability to identify discrepancies, troubleshoot routine issues, and communicate concerns appropriately.
• Strong verbal and written communication skills.
• Ability to work independently while maintaining accountability and collaborating effectively with the team.
• Ability to handle confidential financial, employee, and organizational information professionally and discreetly.
• Ability to follow established accounting procedures, internal controls, and documentation requirements.
• Valid, unrestricted driver’s license and reliable transportation for assigned work-related responsibilities.
• Commitment to integrity, ethical conduct, and responsible financial stewardship.
• Alignment with The Just One Project’s mission and core values of Respect, Integrity, Innovation, and Compassion.
• Ability to participate in six mandatory Pop Up & Give events per calendar year, which may take place outside regular business hours.

Nice To Haves

• An Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, completed or in progress; equivalent relevant coursework or professional experience may also be considered.
• At least 1 year of experience working in a nonprofit organization.
• Experience using QuickBooks Online or comparable accounting software.
• Experience supporting accounts payable, accounts receivable, reconciliations, or financial recordkeeping.
• Familiarity with nonprofit accounting practices, grant documentation, or financial reporting.

Responsibilities

• Assist with processing accounts payable invoices, including accurate coding, approvals, and timely documentation.
• Enter, track, and reconcile accounts receivable transactions, including donations, program income, and other revenue.
• Help process employee expense reimbursements and reconcile organizational credit card transactions.
• Support routine financial transactions and ensure supporting documentation is accurate, complete, and organized.
• Help monitor the Finance Department’s shared email inbox and ensure timely communication and follow-up.
• Assist with monthly bank, credit card, and petty cash reconciliations.
• Support month-end closing activities, including journal entries, accruals, and supporting schedules as directed.
• Prepare basic financial reports, summaries, and spreadsheets for internal review.
• Maintain organized electronic and physical financial records in accordance with organizational policies.
• Assist with year-end closing activities, budget preparation, and other routine accounting responsibilities.
• Track grant-related expenditures and maintain supporting documentation for financial reporting and reimbursement requests.
• Organize and prepare documentation for grant reimbursements, funder reporting, and other compliance requirements.
• Support the annual financial audit and IRS Form 990 preparation by gathering and organizing financial records.
• Identify discrepancies, missing documentation, or inconsistencies and communicate concerns to Finance Department leadership.
• Collaborate with Finance team members and other departments to support accurate reporting, efficient workflows, and process improvements.
• Follow established accounting procedures, internal controls, and confidentiality requirements.
• Participate in a minimum of six Pop Up & Give events per calendar year.
• Assist with additional Finance Department and organizational responsibilities as needed.

Benefits

• Paid leave in accordance with the organization’s part-time leave policy.
• Paid holidays in accordance with the organization’s holiday schedule.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed