Finance Assistant

Euclid Public Library•Euclid, OH

7d•Onsite

About The Position

Euclid Public Library is committed to our mission of Excellence, Professionalism and Learning so, that we can live our vision of being the gem of the community. While always supporting our values of literacy, creativity, innovation, customer service, respect, collaboration and fiscal responsibility. The Finance Assistant is responsible for accomplishing this mission by preparing and processing checks for vendors and assisting with other department duties. This is a full-time position working 40 hours per week, Monday through Friday, from 7:30 a.m. to 4:00 p.m. Currently, no remote hours are available. The work requires moderate physical effort including prolonged sitting and standing, and some lifting.

Requirements

High school diploma
Minimum of one (1) year of bookkeeping experience or an equivalent combination of education, training and experience.
Ability to maintain confidentiality and use appropriate judgment in handling information and records
Ability to manage multiple tasks and assignments, meet deadlines, and anticipate needs of the Fiscal Officer
Ability to work independently with general direction
Ability to write business correspondence using correct spelling, grammar and punctuation
Accurately copy and record figures
Ability to tactfully and effectively communicate and work with customers and staff in a personable and professional manner
Ability to interact with persons of various social, cultural, economic and educational backgrounds for the purpose of providing professional, courteous, and prompt service.
Proficient with online resources; including e-mail and online operating systems
Add, subtract, multiply and divide whole numbers; calculate fractions and percentages
Department policies and procedures
Develop and maintain effective working relationships with the Fiscal Officer, Deputy Fiscal Officer and other co-workers
Maintain accurate and complete accounts
Operate office machines (e.g. calculator, photocopier, fax, postage meter, shredder)
Prepare accurate and concise reports
Prepare final copy from draft or dictation
Proficient with Microsoft Office applications
Understanding of patron confidentiality requirements and ethics responsibilities under Ohio law

Nice To Haves

Experience in customer service
Experience with strategic planning process
Knowledge of the American Library Association Bill of Rights
Knowledge of Core Competencies required for position
Knowledge of Health and Safety requirements

Responsibilities

Assists Fiscal Officer with balancing monthly reports and year-end activity
Assists with bank reconciliations and payroll data, as needed
Attends meeting and serves on internal committees, as requested
Balances account journals monthly and notifies Fiscal Officer of any discrepancies
Verifies Circulation Department register activity and prepares daily bank deposit(s) in the absence of the Deputy Fiscal Officer
Maintains and increases knowledge and skills through attendance at meetings, conferences, training seminars and in-service training sessions
Participates in strategic planning process
Posts expenses to appropriate account journals
Posts journal data to general ledger and submits to Fiscal Officer
Prepares and maintains miscellaneous records and reports
Processes and maintains independent contractor information such as W9 & OPERS forms
Prepares correspondence, as needed
Verifies requisitions for accuracy
Prepares and manages purchase orders
Prepares and ensures accuracy of checks written to vendors
Prepares and ensures accuracy of electronic payments
Ensures Library credit card is used according to Library policy and procedures
Updates status of accounts daily
Provides weekly purchase order, financial, and program speaker updates to managers & supervisors
Performs additional duties and assignments, as needed or requested
Manage employee personnel files from creation to microfilming
Assist with annual cash reconciliation and biennial audit preparation
Assists Fiscal Officer and Director in the records retention process
Maintains electronic employee human resources and benefit databases
Assists with the preparation of Board packets in the absence of the Executive Assistant