Finance Assistant

Pregnancy Care Center of Grants Pass•Grants Pass, OR

About The Position

The Finance Assistant handles donation and finance processing for Pregnancy Care Center of Grants Pass, a community-funded, faith-based nonprofit medical clinic in southern Oregon. The role supports efficient office procedures by tracking donations, establishing internal controls, and maintaining the organization’s finances. The position works with the Executive Director, Board Treasurer, department heads, payroll processing company, accountant, and tax authorities. The schedule is 12 hours per week, with the weekly schedule agreed upon before hire.

Requirements

Strong commitment and dedication to the pro-life position and sexual purity.
Agree with the organization’s policies and be willing to sign its Statement of Values.
Experience in office operations using Microsoft Office (Word, Excel, and PowerPoint), Google web browser and applications (Gmail and Calendar), Adobe Acrobat, and QuickBooks.
Effective written, typed, and verbal communication skills.
Familiarity with PCs and printers/copiers.
Excellent organizational skills and typing/ten-key ability.
Ability to carry out assigned responsibilities with little or no supervision.
Ability to maintain confidentiality of corporate, financial, and patient/client information.

Responsibilities

Track and enter donations while maintaining strict confidentiality of donor information.
Maintain the automatic/EFT giving program and balance it with finance software weekly.
Assist with maintaining the monthly pledge program.
Generate and mail donation receipts, including year-end giving receipts.
Enter receivables and payables, and print and mail checks.
Process credit, debit, and ACH donations.
Process cash and checks using dual custody and make deposits as necessary.
Coordinate with the payroll processing company to run payroll and pay payroll taxes monthly, quarterly, and annually.
Coordinate with the payroll processing company to print and mail 1099s, W-2s, W-3s, and WR forms.
Prepare financial and expense reports as directed by the Board and Executive Director.
Reconcile bank accounts with the Executive Director and Board Treasurer.
Interface with the accountant who compiles the annual 990 form, the Executive Director, Board Treasurer, and state and federal tax authorities.
Maintain accounting-program quality assurance and work with department heads and the Executive Director to ensure entries are assigned to the correct budget categories.
Provide monthly and other expense reports to program and department supervisors.
File receipts and paperwork, and track expense requests and reimbursements.
Assist with fundraising activities, including Baby Bottle Boomerang and the annual fundraising banquet or gala.
Complete administrative activities requested by the Executive Director as time allows to support efficient operations.
Attend regular and special staff meetings; when unable to attend, read meeting minutes to stay current with organizational changes and training.