Finance Assistant

Fikes Products•Federal Way, WA

8d•$66,000 - $72,000•Onsite

About The Position

Fikes is seeking an experienced, detail-driven Finance Assistant to support financial operations at its Federal Way, Washington office. This role manages customer billing and accounts receivable, vendor payments and accounts payable, financial recordkeeping, reconciliations, and general accounting support. The position contributes to accurate financial reporting, effective payment processing, organized audit-ready records, and improvements to accounting processes. It works closely with accounting leadership, department managers, and operational teams, and involves communication with customers and vendors.

Requirements

Minimum 3 years of progressive accounting or bookkeeping experience.
At least 1–2 years of hands-on accounts receivable and/or accounts payable experience.
Experience reconciling accounts, processing payments, and researching financial discrepancies.
Working knowledge of GAAP and fundamental accounting practices.
Experience using accounting software such as QuickBooks, NetSuite, SAP, or comparable platforms.
Strong Microsoft Excel skills, including formulas, sorting, filtering, and financial data management.
Proficiency with Microsoft Outlook, Word, and other Microsoft 365 applications.
Ability to interpret accounting reports, identify discrepancies, and maintain accurate financial records.
Familiarity with general ledger coding, journal entries, and account reconciliation procedures.
Strong numerical accuracy, analytical skills, and attention to detail.
Excellent written and verbal communication skills.
Ability to work independently and collaborate with accounting and operations teams.
Strong time management and organizational skills, with the ability to meet deadlines and manage competing priorities.
Professional judgment when handling confidential or sensitive financial information.
Reliable attendance, consistent punctuality, and accountability.
Ability to work full-time on-site at the Federal Way office.
Must be able to pass a drug screening and criminal background check.

Nice To Haves

Experience in a corporate accounting department, controller office, or public office environment.

Responsibilities

Prepare, review, and send customer invoices, verifying billing information, pricing, and service details.
Process and apply customer payments, monitor accounts receivable and aging reports, follow up on overdue accounts, and research payment or billing discrepancies.
Communicate with customers about invoices, balances, payment status, and billing questions; assist with collections and maintain positive relationships.
Set up and maintain customer accounts and payment records, coordinate with internal teams to resolve billing issues, and support account reconciliations.
Receive, review, verify, code, and process vendor invoices, routing them through approval processes and assigning appropriate general ledger accounts.
Monitor payment due dates and assist with weekly payment processing, including check runs and ACH payments.
Review vendor statements and reconcile discrepancies; maintain payment records, W-9 forms, and supporting 1099 documentation.
Process and reconcile company credit card transactions, verifying receipts, expenses, and coding.
Research duplicate invoices, incorrect charges, missing documentation, and payment discrepancies; communicate with vendors about payment and account questions.
Assist with month-end close, account reconciliations, financial reporting preparation, general ledger maintenance, and financial schedules and spreadsheets.
Review transactions and supporting documents for accuracy and completeness, and maintain organized, audit-ready financial records.
Assist with expense reporting, petty cash tracking, routine accounting activities, and accounting-related special projects and administrative responsibilities.
Follow accounting procedures, internal controls, and approval requirements; support improvements to accounting processes.
Respond to internal accounting questions and help resolve invoice, payment, and documentation issues.
Manage competing deadlines, maintain confidential financial information, take ownership of assigned tasks, and communicate progress and issues in a timely manner.