Finance Assistant

THE WESLEY•Hutchinson, KS

11d•Onsite

About The Position

The Finance Assistant supports the day-to-day operations of the Finance Department, including accounts payable, accounts receivable, resident billing, collections, financial recordkeeping, and general accounting functions. The role works with residents, family members, vendors, staff, insurance providers, and government payers to help ensure accurate financial transactions, timely payments, and effective account management. It requires accuracy, organization, confidentiality, and customer service while supporting accounting and administrative functions.

Requirements

Associate degree or above in accounting, finance, or a related field.

Nice To Haves

At least 2 years of experience in the billing department of a multi-level senior living organization (Continuing Care Retirement Community).
Experience reducing and managing accounts receivable for a healthcare entity.
Experience working with an EHR system, insurance, private pay, Medicare Parts A and B, and Kansas Medicaid SNF billing.

Responsibilities

Track and record donations and pledges, issue donation receipts, and maintain accurate donor records.
Collect, review, code, and process vendor invoices; reconcile statements, resolve discrepancies, and respond to invoicing and payment inquiries.
Enter and maintain accounts payable invoices in the accounting system and prepare invoice batches with supporting documentation for payment processing.
Process resident billing for private pay, insurance, Medicare, Medicaid, and other applicable payer sources.
Receive and post customer payments and prepare bank deposits.
Coordinate and support Recovery Audit Contractor (RAC) and other third-party payer audits.
Monitor accounts receivable balances and assist with collection efforts.
Research unpaid claims or invoices and facilitate rebilling when necessary.
Assist with transitions between resident payer sources and maintain required supporting documentation.
Maintain resident census and financial records for accuracy and completeness.
Respond professionally to inquiries from residents, family members, vendors, insurance companies, government agencies, and staff.
Monitor resident trust accounts.
Generate reports, account analyses, and other financial information for management.
Assist with monthly financial reporting and general ledger reconciliations.
Maintain confidentiality of financial and resident information in accordance with HIPAA and organizational policies.
Provide backup support for other Finance Department functions as assigned.
Participate in cross-training within payroll, billing, accounts payable, or other accounting processes.
Perform other duties as assigned consistent with the nature of the position.