Finance and Procurement Coordinator, Market

TORONTO INTERNATIONAL FILM FESTIVAL • Toronto, ON

5d • Hybrid

About The Position

The Finance and Procurement Coordinator plays a key role in supporting the Business Enablement function for TIFF the Market by managing full-cycle Accounts Receivable (AR) and Accounts Payable (AP) and end to end procurement activities. This role is responsible for ensuring accurate and timely processing of financial transactions, maintaining organized financial records, supporting departmental communications, responding to ad hoc financial requests and managing contract compliance and supplier relationships. The Finance and Procurement Coordinator works closely with the Market team, enterprise and market finance teams, legal and other key stakeholders across the enterprise. The role reports to the Manager, Business Financial Planning to ensure financial and procurement processes run efficiently and align with organizational objectives.

Requirements

• Post-secondary education in Finance, Accounting, Business Administration, or a related field.
• 4 years of experience in finance, accounting, or bookkeeping roles with AR/AP responsibilities.
• Strong understanding of accounting principles and financial processes.
• Proficiency in NetSuites, Microsoft Excel and Powerpoint including financial modeling and preparing presentation documents.
• Excellent organizational skills with strong attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Problem-solving mindset with the ability to handle confidential financial information professionally.
• Candidates must be legally able to work in Canada at this time.
• For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.

Nice To Haves

• Completion or progression towards CPA designation is preferred.

Responsibilities

• Manage the Market AR process including invoice tracking, and reconciliation.
• Monitor outstanding receivables and follow up with internal stakeholders or clients on overdue balances.
• Record and reconcile incoming payments including electronic transfers, cheques, and other payment methods.
• Maintain accurate customer account records and ensure proper documentation of transactions.
• Prepare AR aging reports and provide updates to the Manager, Business Financial Planning and Analysis.
• Investigate and resolve discrepancies, payment variances, and billing issues.
• Process vendor invoices from receipt through approval and conduct weekly meetings with Approvers on upcoming PO approvals.
• Match invoices to purchase orders, contracts, or supporting documentation where applicable.
• Maintain vendor records and assist with onboarding new vendors as required.
• Reconcile vendor statements and address discrepancies in a timely manner.
• Ensure compliance with internal financial policies and payment timelines.
• Coordinate end-to-end procurement activities, including requisition intake, vendor sourcing, quote evaluation, and purchase order issuance to ensure timely and cost-effective delivery of goods and services.
• Maintain and manage supplier relationships, tracking performance, pricing, and contract compliance while identifying opportunities for cost savings and process improvements.
• Collaborate cross-functionally with finance, operations, and project teams to align procurement timelines with business needs and budget constraints.
• Monitor order status, resolve delivery or quality issues, and ensure accurate documentation (e.g., POs, invoices, contracts).
• Support vendor onboarding, due diligence, and compliance processes in accordance with internal policies and relevant regulatory requirements.
• Generate procurement reports and analytics (spend tracking, vendor performance, savings) to support decision-making and strategic sourcing initiatives.
• Manage and monitor departmental finance inboxes, ensuring timely responses and proper routing of inquiries.
• Serve as a single point of contact/lead for internal departments regarding billing, payments, and finance-related questions.
• Escalate issues, risks, or discrepancies to the Manager, Business Financial Planning when appropriate.
• Coordinate communication and documentation between finance and other departments.
• Support process improvements and implementation of best practices within AR/AP workflows.
• Respond to ad hoc financial analysis, reporting, and operational requests from leadership or internal stakeholders.

Benefits

• TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree