Finance and Human Resources Coordinator

DOGS INC•Palmetto, FL

1d•Onsite

About The Position

Dogs Inc, a nonprofit committed to transforming lives by pairing extraordinary dogs with those in need, seeks an Administrative Coordinator to support the Finance and Human Resources department’s daily operations. This role is an excellent opportunity for someone eager to learn and grow within a mission-driven organization. The Administrative Coordinator works closely with the Donor Relations Specialist and Human Resources, playing a vital role in supporting donors and team members by answering questions and providing exceptional customer service.

Requirements

High school diploma or General Education Degree (GED) and one year of related experience.
Ability to use Microsoft Office, especially Outlook, Excel, and Word.
Excellent customer service skills.
Responsibility for handling monetary donations (cash, check, credit card, Pay Pal) gift shop money, petty cash, mailing checks to vendors and putting incoming checks in a secure area, as well as verifying cash for deposits.
Responsibility for property such as computers, printer, calculator, phone, laptop computers and building keys.

Nice To Haves

Non-profit experience is helpful but not required.

Responsibilities

Assist the Donor Relations Specialist with data entry.
Respond promptly to donor phone calls and emails.
Support the timely processing of donor acknowledgment letters.
Ensure proper acknowledgment of tribute gifts.
Create new donor records and update existing records as needed.
Process daily Gift Shop payments and provide support to gift shop volunteers as needed.
Process Vet Center invoice payments and assist with student preventative purchases.
Prepare and distribute the weekly major gift email.
Prepare the weekly cash deposit and file related documentation.
Research and resolve issues related to returned mail.
Assist with onsite donations during special events, as needed.
Maintenance of electronic team member files.
Responsible for maintaining adequate inventory and delivering branded apparel and name badges for new team members and facilitating replacement apparel to existing team members.
Complete monthly employee benefit reconciliations by verifying vendor invoices against payroll deductions and enrollment records to ensure accurate payments.
Special projects as assigned.

Benefits

Full dental and vision insurance premiums covered
Competitive medical coverage
A $15,000 life insurance policy
Discretionary retirement plan match for all benefit-eligible employees after one full year of employment
Free access to our fitness center
Chef-prepared lunches served on campus (Monday-Friday)
Generous Paid Time Off policies (12-20 days/year based on tenure)
14 paid holidays—including your birthday!
Opportunities to earn additional Paid Time Off
Bring your well-behaved, pre-screened dog to work