Finance Administrator

Metropolitan Government of Nashville & Davidson County•Nashville, TN

About The Position

The Finance Administrator performs professional and administrative duties related to supervising and participating in the planning, organization, and budgeting activities of the Waste Services Department. The role supports financial operations for solid waste collection and disposal, recycling programs, transfer station operations, landfill management, environmental compliance, and related administrative services. Waste Services provides weekly curbside waste collection and biweekly curbside recycling collection to more than 151,000 customers in the urban services district, and collects litter from more than 200 public baskets in downtown Nashville. The division operates four convenience centers and eight recycling drop-off locations. The Finance Administrator supervises staff responsible for financial, procurement, and administrative functions; supports departmental budgets and capital projects; monitors procurements; and helps maintain compliance, reporting, and operational financial processes. The position performs related duties as required.

Requirements

Bachelor’s degree in Business Administration, Finance, or a related field.
Four years of experience in financial operations, procurement, and/or administrative functions.
Valid driver license.
Employees must reside in Tennessee or become residents of Tennessee within six months of employment.

Nice To Haves

Experience with municipal ERP systems, waste-operations analytics tools, and financial reporting applications.
Project Management Professional Certification.

Responsibilities

Supervise clerical and professional employees performing financial, procurement, and administrative functions for Waste Services operations.
Assign staff to support financial needs across collection routing, transfer station operations, landfill activities, recycling programs, and convenience centers.
Evaluate employee performance, approve leave requests, and provide coaching and corrective guidance.
Ensure staff receive training on financial systems, procurement processes, Metro policies, and environmental compliance reporting.
Oversee the payroll process.
Assist with planning, organizing, and overseeing operating budgets, capital projects, and environmental compliance expenses.
Participate in monitoring and analyzing procurements, including heavy equipment purchases, landfill engineering contracts, transportation and disposal agreements, recycling processing contracts, and environmental monitoring services.
Support divisions with technical procurement needs specific to solid waste operations.
Assist in developing, modifying, and implementing the department’s strategic financial plan, including long-term capital investments, landfill lifecycle planning, fleet management, and waste-diversion initiatives.
Evaluate operating procedures, including route-cost allocation, tonnage reporting, disposal-fee tracking, and vendor invoice reconciliation, and recommend process improvements.
Ensure compliance with financial regulations, purchasing policies, Metro administrative procedures, and applicable environmental standards.
Prepare narrative, statistical, and financial reports relating to waste tonnage, disposal costs, fleet operations, recycling revenues, capital expenditures, and operational performance metrics.
Assist with special projects such as cost-of-service studies, equipment lifecycle analysis, rate-structure reviews, and efficiency evaluations for collection routes and disposal operations.
Prepare budget justifications and assist with departmental budget presentations concerning operational needs, capital requirements, and environmental compliance mandates.
Correspond with financial institutions regarding accounts, investments, or financial transfers used in departmental operations, as needed.
Account for fixed assets, including fleet vehicles, containers, landfill equipment, and transfer-station equipment, and maintain inventory and depreciation records, as needed.
Attend official meetings, workshops, and departmental planning sessions.