Finance Administrator (56269)

ATS FAMILY•Marietta, GA

22h•Onsite

About The Position

We are currently seeking an experienced FINANCE ADMINISTRATOR in our Calibration Department. This is a Full Time Indirect position located in MARIETTA, GA.

Requirements

Knowledge of basic office equipment required.
Demonstrated proficiency using Microsoft Office (Word, Excel, data entry knowledge)
Strong initiative, with the ability to stay focused and proactive while working independently.
Focusing on detail and accuracy is a must.
Professional phone etiquette, excellent typing, verbal, and written communication skills
Ability to calculate figures and amounts such as discounts and percentages.
Ability to successfully multi‐task and understand how to prioritize work.
Must be a quick learner and become familiar with new software and processes.

Responsibilities

Daily reviewing files and invoicing customers according to their purchase order requirements
Scanning and emailing customer invoices
Scan file folders, renaming and storing to appropriate software databases.
Customer invoice collections
Able to communicate with clients daily, project coordinator for large customers.
Assign training records from technicians and update company matrix.
Maintain mechanical, dimensional, electrical calibration procedures. Update as needed.
Soft collection efforts – sending invoice copies along with email to customers.
Act as the primary point of contact for obtaining and verifying updated purchase orders from customers, ensuring all details align with file and company standards.
Gather, update, and organize all completed project files, ensuring they are accurately prepared to invoice.
Analyze data to track and identify completed orders that are awaiting invoicing.
Monitor reports daily and prioritize invoicing or reporting efforts.
Perform eye screenings on technicians and send reminders annually.
Assist with other administrative duties as needed.
Reconcile customer accounts to ensure invoices, payments, credits, and adjustments are accurately applied.
Investigate and resolve discrepancies between customer records and company records.
Review unapplied cash, short pays, overpayments, and credits.
Provide detailed account backup, invoices, pack slips, tracking numbers to customers upon request.
Work with internal departments to resolve billing errors or missing documentation.