Finance Administrator

Sentinel Management•Ottawa, ON

1d•Onsite

About The Position

The Finance Administrator is the data-entry engine of the department, providing high-quality, behind-the-scenes administrative support that allows the rest of the team to focus on their primary roles, knowing the foundational data is perfectly accurate. This role is ideal for someone who enjoys high-volume data processing, detailed administrative work, and process coordination far more than external collections or high-conflict communication.

Requirements

Exceptional attention to detail and a high degree of accuracy in high-volume data entry.
Strong organizational and time-management abilities.
Proficiency in Microsoft Office Suite, with an emphasis on Excel.
Ability to troubleshoot and problem-solve independently while following established procedures.
Comfortable managing repetitive, process-driven tasks with consistency.
Discretion when handling confidential financial information.

Nice To Haves

Prior experience in a finance, accounts receivable, or accounting administrative role.
Experience within the condominium management industry is an asset.

Responsibilities

Generate and reconcile monthly condominium fees and special assessment charges for all owners across multiple properties.
Process high volumes of incoming payments; including electronic funds transfers, pre-authorized debits, and physical cheques using internal financial systems.
Accurately post transactions to owner ledgers, ensuring proper coding and documentation.
Monitor and update owner ledgers for non-recurring items such as special assessments, chargebacks, and move-in/move-out adjustments.
Maintain highly accurate and up-to-date records of all owner balances and payment histories.
Assist in the month-end reconciliation of the A/R subledger to ensure absolute accuracy before financial reporting.
Manage and monitor intake boards for client onboarding and offboarding, ensuring transitional requests are tracked and completed.
Coordinate workflow documentation between Condominium Managers, Accounts Receivable, and Property Accountants.
Track and support administrative requests related to budgets, special assessments, chargebacks, and financial updates.
Provide administrative support and backup for both Accounts Payable and Accounts Receivable functions as required.
Manage digital and physical filing systems to ensure all financial documentation is secure, organized, and easily retrievable.
Ensure compliance with corporate policies, bank regulations, and condominium association procedures.
Operate within corporate policies and represent the company's core values.
Engage in the company's professional development initiatives and seek opportunities to enhance administrative and finance support skills.