Administrator, Finance

McKay Metis Group•Fort McMurray, AB

About The Position

McKay Métis Group is seeking a highly organized and detail-oriented Finance Administrator to support the Finance team in delivering accurate and timely accounting operations. The position offers exposure to accounting functions, including invoice processing, reconciliations, billing coordination, and month-end close activities, while working collaboratively with internal stakeholders across Operations, Maintenance, and Purchasing. Reporting to the Controller, the Finance Administrator will be responsible for providing administrative support to the Finance Team in the areas of Accounts Payable, Accounts Receivable and Financial Reporting.

Requirements

Minimum 2 years college diploma in Administration, Business or Post Secondary Education.
Proven experience in all facets of accounting and administrative functions or similar role.
Basic understanding of accounting principles and practices.
Excellent communication and interpersonal skills.
Proficient in relevant software applications (e.g. Sage Intacct, Microsoft Business Central, Microsoft Office).
Detail-oriented with strong organizational and problem-solving abilities.

Responsibilities

Review vendor invoices for accuracy, coding to correct codes and ensuring proper backups are obtained prior to processing in Sage Intacct.
Review vendor statements to ensure accounts are current and resolve invoicing errors or disputes.
Coordinate with Purchasing, Maintenance and Operations to ensure compliance with company’s purchasing policy.
Review Open Purchase Orders and Purchase Receipts report weekly to ensure timely and accurate processing of vendor invoices and recording of expenses.
Assist in processing credit card transactions, ensuring receipts are received, expenses are authorized and statements are reconciled monthly.
Process EFT payments and employee expense reimbursements.
Provide list of month end invoices for accrual.
Prepare, enter, and reconcile sales invoices and credit memos in Sage Intacct and client billing systems.
Coordinate with Field Administrators and Operations to ensure accuracy of client billings.
Respond to customer inquiries related to billings and payments.
Review and send out monthly customer statements and follow up past due accounts.
Provide regular updates to management on outstanding receivables.
Address client inquiries regarding invoices, payments, and account balances.
Reconcile accounts receivable ledger against the client billing systems to ensure completeness and accuracy.
Timely review and resolution of unapproved and rejected charges in the client billing systems.
Reconcile third party billable charges against revenues.
Provide revenue accruals for month end.
Assist Accounting Supervisor in preparing and submitting journal entries in Sage Intacct.
Prepare monthly bank reconciliations.
Assist in general ledger and Intercompany accounts reconciliations.
Assist in providing data, trend and financial analysis to Finance, Operations, Maintenance.
Leverage Sage Intacct to improve efficiency and enhance accuracy. Identify opportunities for process optimization and streamlining operations.
Other ad hoc duties that maybe assigned from time to time.