Temporary Finance & Administrative Services Assistant

Owensboro Municipal Utilities•Owensboro, KY

1d•Onsite

About The Position

This is a temporary position, expected to last approximately 3-6 months. Under the routine supervision of the Director of Finance and Administrative Services, performs a variety of secretarial and departmental administrative functions such as typing, PC/word processing, recordkeeping, filing, etc. Requires some judgment in applying well-established procedures and methods, such as completing detailed forms, recording complex data, and performing routine typing.

Requirements

Up to 18 months of education and training beyond the high school level.
Strong word processing skills.
Ability to use a variety of office equipment such as calculators, copiers, fax machine, computer, microsoft office, spreadsheets etc.
Good telephone and communication skills.
Valid driver's license.
Six to twelve months administrative experience including typing, filing, computer/data entry, recordkeeping, etc.

Responsibilities

Produces a variety of documents on the PC including spreadsheets, graphs, forms, minutes, and purchasing transactions.
Assists with administration of the Procurement Card Program, including assisting employees with issues, processing reports, and communicating with bank support staff.
Processes employee expense reports monthly, matching receipts and resolving issues.
Maintains documents and all Department of Finance and Accounting contracts.
Orders supplies, performs routine maintenance, and places service calls for department copiers.
Performs receptionist duties for the Finance Department, answering calls and distributing messages.
Scans documents electronically for the Finance Department.
Runs errands for the Finance Department and makes bank deposits.
Assists with other departmental tasks as required.
Perform any other related duties as required or assigned.