Temporary Administrative Assistant

Central States • St. Peters, MO

7d

About The Position

The Administrative Assistant will be responsible for first impressions with customers, internal and external, and all administration functions of front desk/office support to meet needs and demands of company. The individual must demonstrate a willingness to provide an excellent experience, seizing opportunities to create raving fans with every interaction.

Requirements

• Ability to handle multi-line phone system
• Ability to work within a team
• Ability to meet deadlines and work in a fast-paced environment with interruptions and prioritize duties
• High school diploma or equivalent
• Consistently exhibits and displays the company’s values of “Own It. Can Do. Act in Love.”

Nice To Haves

• Three or more years office/administration experience preferred

Responsibilities

• Operating a multi-line phone system, answering all calls to ensure customers speak to a live person and are pleasantly greeted and transferred to correct person in a timely and accurate manner.
• Maintaining a professional, customer-focused first impression for all customers entering into division.
• Accurate and efficient keying of customer related transactions.
• Timely and accurate administration functions supporting needs of company and customers, including but not limited to: invoicing, unbilled route reports, processing RMA credits, daily sales, purchase requisition vouchers, receive and transfer coil inventory support, creating and documenting deposits; ingoing and outgoing mail / FedEx / UPS; storage and file maintenance of Bills of Lading; scanning and file maintenance.
• Processing invoices, unbilled route reports, RMA credits, daily sales, and purchase requisition vouchers.
• Assisting with receiving and transferring coil inventory.
• Managing ingoing and outgoing mail and shipments.
• Managing storage and file maintenance.
• Knowing, understanding and applying the company’s cash handling policy and CPU (customer pick-up) practices and procedures.
• Generating accurate and timely department reports weekly or monthly, as needed.
• Opening and closing of front office area for the day.
• Supporting payroll functions, as needed.
• Assisting in organizing and executing company events.
• Performing other duties and special projects as assigned.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED