Administrative Assistant (Temporary)

State of South Carolina • Richland County, SC

1d • Onsite

About The Position

The Department of Administration's (Admin) Division of Facilities Management & Property Services (FM) oversees the daily operation and maintenance of 53 state-owned buildings, including the State House, Capital Complex, and Governor’s Mansion, ensuring they remain safe, functional, and well-maintained. In this temporary role you will provide administrative, customer service, and operational support to the Business Support and Property Services Section of the Division of Facilities Management and Property Services and serve as the first point of contact for visitors, tenants, vendors, and staff while coordinating front office operations, office logistics, records, financial transactions, and administrative services that support the Division's mission. This position is onsite in Columbia, SC.

Requirements

• A high school diploma and work experience that is directly related to the area of employment.
• Strong communication and customer service skills.
• Excellent organization and attention to detail.
• Ability to multitask, maintain confidentiality, prioritize work independently, and use standard office technology.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Nice To Haves

• A bachelor's degree may be substituted for the related work experience.

Responsibilities

• Serve as front desk receptionist and first point of contact for visitors, tenants, vendors, and staff.
• Answer telephone calls, respond to emails, and route inquiries appropriately.
• Serve as HR liaison by assisting with new hire paperwork, employee recognition activities, and business card requests.
• Coordinate ordering of office supplies, copier supplies, and drinking water.
• Manage incoming/outgoing mail and package distribution.
• Coordinate State tenant and Department office moves.
• Administer copier accounts, recycling, and toner returns.
• Prepare files, binders, notebooks, meeting packets, and other materials.
• Maintain employee contact lists and administrative records.
• Process IDTs, code invoices, and provide administrative financial support.
• Assist with intranet/web services testing and implementation of updates.
• Coordinate desktop telephone service requests.
• Provide excellent customer service while maintaining confidentiality.
• Perform special projects and other duties as assigned.

Benefits

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available
• Retirement benefit choices
• State Retirement Plan (SCRS)
• State Optional Retirement Program (State ORP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED