Finance Administrative Coordinator

Generac•Waukesha, WI

About The Position

The Finance Administrative Coordinator will serve as the point of contact for the Finance/Accounting department and will be responsible for providing dedicated clerical and administrative support. This role assists the Travel & Expense Administrator, oversees the administration of multiple corporate business accounts, acts as departmental onboarding coordinator for new hires, creates and tracks purchase orders, and organizes meetings and department events. This role also assists with various departmental projects necessary to support ongoing business initiatives, as needed. The candidate will have the ability to communicate with all levels and functions within the organization, including key business group leaders.

Requirements

High School Diploma or equivalent required
2 years of administrative assistant or related office clerical experience in an office environment
Strong written and verbal communication skills
Ability to work independently and with cross-functional teams

Nice To Haves

Associate’s degree or Administrative Assistant program certificate preferred
Basic knowledge of SharePoint and SAP Concur

Responsibilities

Support department hiring process by coordinating onboarding tasks for managers and acting as a liaison between department and IT for new hire technology needs
Generate purchase orders and track approvals, invoices and payments; facilitate new vendor setup when necessary
Administer business accounts for Amazon, Staples and Iron Mountain
Assist with general meeting, meal coordination and event planning for the department
Process Enterprise direct bill payments and BOD out-of-pocket expense reimbursements
Maintain department contact list and seating chart
Ensures annual renewal of corporate P.O. Boxes, sorts incoming facility mail, distribute mail for the department, and processes all outgoing department mail
Process GL/Vendor and customer check deposits
Order and manage office supplies for department
Act as liaison between department and IT for hardware/software requests, submitting help desk tickets, and general IT troubleshooting
Assist with flowers/gifts for sympathy/babies/retirement etc.
Ensure annual registration/renewal of company-owned, WI-based vehicles
Expectation that candidate will become familiar with SAP Concur and assist the Travel & Expense Administrator in supporting the US-based expense program
Assist with Concur expense user training and ensure training documents are kept current on company portal
Provide troubleshooting support to expense users via Teams, in person or email interactions; manage Concur user support inbox
Fulfill Travel & Expense documentation requests from Tax team for sales tax audits
Monthly tasks include running and distributing various expense related reports and completing expense reports for termed employees
Provide follow up actions on aged credit card transactions
Assist with PCard distribution in-person or via UPS as needed
Ad hoc projects, as requested
Manage Credit and Deductions shared email boxes, ensuring timely distribution to correct contacts
Provide support to Credit & Deductions Engagement Committee
Other projects or duties as requested by Credit and/or Deductions Manager