Administrative - Administrative Coordinator

Cedars-Sinai Medical Center • West Hollywood, CA

22h • Hybrid

About The Position

This is a temporary, hybrid position requiring COVID VAX/Booster and Flu vaccines. The role involves progressively responsible administrative and project coordination experience, with a focus on grants/contracts and/or accounting. The Administrative Coordinator will serve as the intake coordinator for grant/contract submissions within the ORA sub-unit, reviewing for completeness and regulatory compliance. They will advise faculty and staff on submission processes, review contractual language and structure, track progress, and act as a liaison between ORA Grant/Contract Officers and external departments. This role requires strong project management skills and proactive follow-up on identified issues.

Requirements

• 2-3 years of progressively responsible administrative/project coordination and systems experience.
• Experience with grants/contracts and/or accounting or comparable work.
• COVID VAX/Booster and Flu vaccines are required.

Responsibilities

• Serve as intake coordinator for Grant/Contract submissions to sub-unit within ORA.
• Review completeness of grant/contract submissions, ensuring proper regulatory requirements are met.
• Follow up with departments on any incomplete or missing information.
• Advise faculty and staff on how to complete and submit grant/contract applications.
• Review language, content, and contractual structure to properly categorize grants/contracts.
• Track grant/contract progress.
• Serve as liaison between ORA Grant/Contract Officers and the external department.
• Utilize project management skills and maintain communications with both the department/Faculty and ORA staff.
• Follow up on identified gaps or issues discovered during the process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed