Finance & Administration Manager

Pregnancy Justice • New York, NY

1d • Hybrid

About The Position

The Finance and Administration Manager is a newly created position at Pregnancy Justice and one that will play a key role in managing the organization’s financial and administrative functions. This position is both strategic and hands-on, ensuring strong financial systems and planning, while also providing day-to-day budget management and administration. The Finance and Administration Manager will work collaboratively and interdepartmentally within Pregnancy Justice, and alongside the organization’s outsourced accounting form and payroll provider. The position will be responsible for managing budgeting and financial operations, providing training and support to the full organization on budgeting, finance, and grant compliance, and leading payroll administration. The Finance and Administration Manager reports to the Chief of Staff.

Requirements

• Bachelor’s degree, or related work experience. Degree in Accounting, Finance, or Business Administration a plus.
• Minimum of 5 years of experience in nonprofit finance and administration
• Strong knowledge of nonprofit fund accounting and grant compliance
• Experience managing budgeting processes
• Experience managing payroll and employee benefits
• Demonstrated ability to explain financial concepts clearly to non-financial staff
• Proficiency with nonprofit accounting software
• Advanced Excel skills
• Strong communication and relationship-building skills
• Demonstrated commitment to and passion for Pregnancy Justice’s mission, goals, and priorities, as well as its organizational culture and values.
• Approaches work with rigor, diligence, and a desire for excellence — not perfectionism — grounded in the discipline that comes from caring about outcomes. Able to self-recognize or receive feedback about one’s mistakes, own them, learn from them, integrate their lessons, and move forward.
• Ability to work independently, take initiative, look forward, and be proactive.
• Ability to work outside of regular office hours when necessary.
• Ability to manage time effectively to meet deadlines.
• Ability to interact with all staff in a positive, productive, and respectful manner.
• Full fluency in English is required.
• Integrity: Acts with honesty, transparency, equity, and in accordance with the highest ethical standards. Follows through on all commitments.
• Strategic Thinking: Within the context of the individual’s role, applies big-picture thinking to achieve long-term outcomes, while also focusing on the details of short- to mid-term implementation.
• Sound Judgement: Within the context of the staff attorney role, uses common sense and factual data to make decisions in a timely manner. Accurately differentiates between important and unimportant issues.
• Problem Solving: Helps to identify and resolve conflicts or problems constructively to reach the best solutions for the organization and in furtherance of our priorities. Proposes solutions to effectively address underlying issues.
• Communication: Communicates thoughtfully, clearly, and directly within and across teams.
• Collaboration: Works effectively with various and diverse individuals and groups (both internally and externally), with a willingness to actively listen and invite different views and opinions to build alignment in support of a common goal. Works to ensure a thoughtful, effective, and strategic approach to legal work that values and incorporates all relevant voices, perspectives, areas, and depth of expertise.
• Commitment to Learning: Applies a growth mentality to one’s own development. Models inquisitiveness and an openness to learn and improve. Demonstrates willingness and capacity to receive and provide positive and constructive feedback to all levels of staff with emotional intelligence. Takes ownership of individual growth in order to achieve full potential.
• Nimbleness: Within the context of the individual’s role, demonstrates comfort with ambiguity, needing to be flexible and adaptable, consistently reassessing priorities to make sound decisions and take strategic risks in furtherance of our mission and priorities.

Nice To Haves

• Fluency in Spanish or another language is a plus.

Responsibilities

• In partnership with the outsourced accounting firm, manage day-to-day accounting operations including general ledger, accounts payable/receivable, reconciliations (including banking), and month-end close
• Create materials for quarterly Finance Committee meetings and staff Committee business
• Coordinate the annual budgeting process in partnership with department budget leads and the Leadership Team
• Partner with budget owners to translate financial statements into accessible information that supports departmental budget oversight
• Prepare financial projections and cash flow analyses
• Manage grant budgeting, tracking, and reporting in alignment with funder requirements
• In partnership with outsourced accounting firm, coordinate annual audit and IRS Form 990 preparation
• Maintain strong internal controls that protect organizational resources
• Provide training and coaching to staff on budget management and grant compliance
• Build systems and templates that make financial management more transparent and shared across the organization
• Oversee payroll processing and ensure compliance with all wage and hour laws
• Ensure payroll tax filings and reporting are accurate and timely
• Oversee organizational insurance selection and administration
• Track and manage all vendor relationships across the organization, including contracts, maintaining updated W9 and other tax forms, and invoicing
• Strengthen financial and administrative policies to support organizational growth

Benefits

• medical, dental, and vision insurance
• group term life and AD&D insurance
• flexible spending accounts
• commuter benefits
• 403(b) retirement plan
• annual paid time off (20 vacation days; 10 sick days; 5 personal days; 1 floating holiday, federal holidays, and end of year office closure Dec. 24 -Jan. 1)
• 4 months of paid family leave
• professional development funding

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree