Director, Finance & Administration

Management and Training Corporation•San Bernardino, CA

4d•$88,000 - $98,000•Onsite

About The Position

MTC is proud to operate the Inland Empire Job Corps Center in San Bernardino, CA where our staff provide quality services to our local youth. We value our professional and caring employees who are dedicated to improving people’s lives and we want YOU to join our team! This role is responsible for the overall management of finance & administration which includes accounting, food services, purchasing, property, and facility maintenance, in compliance with government and management directives. The Director, Finance & Administration directly supervises the supervisors of accounting, food services, student records and facility maintenance, the procurement specialist, property specialist, IT systems administrator and secretary.

Requirements

Bachelor's degree in accounting or business-related field
Four years related experience required
Three of which must be in a managerial capacity
Excellent written and verbal communications skills
Proficiency in Microsoft Office programs, including Excel required
Valid driver’s license with an acceptable driving record

Nice To Haves

Related experience in accounting, managing budgets, and supervising multiple departments is preferred.
Experience using an Enterprise Resource Planning software preferred.

Responsibilities

Plan, coordinate and direct the administrative and support activities of the directorate.
Provide staff training, evaluate staff performance, and implement departmental changes as approved by the center director and coordinated with the manager, human resources prior to implementation.
Coordinate and communicate with other departments, including corporate finance and contract administration, to develop center and departmental budgets; monitor and control expenditures, and review and recommend changes to budget authorizations.
Oversee and support the accounting functions at the center, including accounts payable/receivables, payroll, student finances, financial reporting, financial audits/assessments, etc.
Ensure compliance with submitting required financial reports to DOL and MTC.
Develop and implement new and revised policies and procedures affecting the finance & administration directorate and subordinate departments and coordinate with other departments to ensure compliance with overall center objectives as well as ensuring appropriate internal controls exist.
Regularly assess and audit directorate for contractual compliance and quality of services to students; prepare reports of audits and assessments. Adhere to PRH and MTC reporting requirements.
Regularly inspect facility; maintain quality standards.
Oversee facility maintenance, construction, and rehabilitation activities; maintain timely and effective quality standards; coordinate preventive maintenance.
Coordinate with other staff, suppliers, and governmental, state and local agencies as necessary.
Develop budgets, financial forecasts, projections and cost analyses for the contract, support programs and for renewal and amendments to existing contracts.
Ensure compliance with established budgets, purchase limitations, travel restrictions and general contract limitations, and maintain stability and consistency with DOL and MTC goals and objectives.
Identify and recommend changes for cost savings in managing the various department operations, budgets, and procuring goods/services at the center.
Coordinate CTST funding, cost control and facility maintenance support.
Coordinate wage and salary program with the manager, human resources.
Oversee the purchasing function. Ensure center needs are met in a timely basis with adherence to all MTC and DOL requirements.
Oversee logistics activities including the management of the warehouse, proper record keeping and reporting of government equipment and consumable supplies.
Ensure the implementation of controls to safeguard and maintain accountability of government-furnished property. Review and monitor compliance with DOL and MTC property reporting requirements.
Oversee the administrative functions and activities of the student records department.
Oversee the management of food services department including cafeteria operation, special food services, menu planning, inspections and quality of delivery of services to students.
Provide positive, quality customer service to students, staff and other center customers.
Support, promote, and enforce the Job Corps’ Zero Tolerance Policy.
Promote the development of Career Success Standards by modeling appropriate behaviors, mentoring students where necessary and monitoring both positive and negative behaviors through interventions.
Maintain accountability of staff, students and property; adhere to safety practices.
Perform other duties as assigned within his/her capabilities as determined by management.