Finance, HR & Administration Manager

Red House Design Build•Cranston, RI

1d•Onsite

About The Position

Red House will be New England’s leader in high-end residential design and construction. Achieving our Horizon ‘38 vision — $38M revenue, 2–3 studios, roughly 70 employees by 2038 — requires a finance and administration function strong enough to support disciplined growth without adding friction to the operational core. The Finance, HR & Administration Manager owns the operational engine of that function: the day-to-day finance, HR, and administrative systems that let the rest of the company deliver the Red House Experience. Where the Controller owns financial reporting and technical accounting, and the CEO owns strategic financial direction, this role ensures the cash, people, compliance, and administrative systems underneath run with precision, care, and follow-through. This role protects and advances Clarity — transparent information and reliable systems; Trust — confidentiality, accuracy, and evenhanded service; and Care — an employee experience that reflects Red House’s commitment to our people. This is a development seat. The role is designed to grow in scope and altitude over time, with a defined path toward Director of Finance, HR & Administration — eventually peer to the Director of Operations on the Leadership Team — as the company scales toward Horizon ‘38.

Requirements

Financial operations fluency — AP/AR, payroll, job costing, QuickBooks, financial statements.
HR generalist judgment — benefits, employment law, employee relations, and absolute discretion.
Systems thinking — seeing and improving the flow of work.
Composure under pressure — financial deadlines and sensitive personnel matters handled with calm.
Service orientation — treats employees, vendors, and leadership with responsiveness, respect, and follow-through.
Collaboration across altitude — fractional remote Controller, hands-on CEO, direct report, Leadership Team.
Strategic orientation — contributes to business office strategy, not just execution.
Growth orientation — role approached as trajectory, not destination.
Financial and ethical integrity.
5–10 years of experience combining finance operations, HR, and/or office management, ideally in a small-to-mid-size service business ($5–$20M revenue).
Demonstrated success running AP/AR cycles, payroll execution, and job costing workflows.
Working knowledge of federal and state employment law, benefits administration, and HR compliance.
Strong QuickBooks proficiency.
Advanced Excel/Google Sheets fluency.
Comfortable using AI tools to increase departmental efficiency and capacity.
Experience supervising at least one direct report.
Bachelor’s degree in Accounting, Finance, Business, HR, or equivalent experience.

Nice To Haves

Experience in construction, design-build, architecture, or professional services strongly preferred.
Paycor and Buildertrend a plus.

Responsibilities

Accountable for the operational integrity of Red House’s finance, HR, and administrative functions.
Own clean transactional finance, HR operations and compliance, employee experience, and the day-to-day management of the studio environment.
Ensure each function feeds the Controller’s reporting and the CEO’s strategic decisions with accuracy and timeliness.
Contribute to business office strategy at both the department and company level, identifying opportunities for process improvement, cost discipline, and systems evolution.
Lead, Manage, and Hold Accountable (LMA) for the Office Coordinator.
Oversee Finance Operations & Transactional Integrity.
Manage HR Operations, Compliance & Employee Experience.
Coordinate Office, Facilities & IT.
Partner with Controller on Period Close & Financial Rhythm.
Lead, manage, and develop the Office Coordinator; hold weekly 1:1s and set clear quarterly priorities.
Maintain and update SOPs across Finance, HR, and Admin functions; review annually.
Maintain Red House job descriptions and the departmental Accountability Chart in partnership with the CEO and DoO.
Contribute business office strategy and process thinking to Leadership Team conversations, with a defined path toward formal LT membership as the role matures.
Oversee day-to-day QuickBooks operations, with the Office Coordinator owning transactional bookkeeping execution (AP entry, AR entry) under your supervision.
Partner with the Controller on system structure and chart of accounts integrity.
Own AP cycle: invoice review, coding, approval workflow, vendor payments, exception handling.
Own AR cycle: customer invoicing, collections follow-up, and coordination with Production on billing milestones.
Execute bi-weekly payroll through Paycor; ensure accurate job cost allocation and time-entry integrity.
Oversee and audit COI tracking, insurance renewals, vendor credit applications, and W-9 compliance — ensuring the Office Coordinator’s execution is accurate and current.
Maintain financial controls and AP approval workflows as defined with the Controller and CEO.
Administer employee benefits, including annual open enrollment, 401(k) administration, and carrier relationships.
Ensure compliance with applicable federal, state, and local employment law (FLSA, FMLA, ADA, EEO, Title VII, OSHA); monitor regulatory changes and update policies accordingly.
Maintain and update the Employee Handbook, HR policies, and departmental procedures.
Maintain HRIS data, personnel files, and compliance documentation (I-9, E-Verify, EEO, state filings).
Track and administer leave programs (PTO, FMLA, state leave, LOA) with accurate records.
Coordinate workers’ compensation claims, reporting, and return-to-work programs; partner with carriers and field leadership on workplace safety compliance.
Own new-hire onboarding logistics in partnership with hiring managers.
Support the performance review cadence: scheduling, documentation, follow-through.
Advise managers on performance management, corrective action, and employee relations matters.
Serve as a confidential, trusted point of contact for employee questions, concerns, and sensitive matters.
Oversee the Providence studio environment: supplies, vendors, equipment, cleaning, maintenance.
Ensure the studio presents professionally to employees, clients, and visitors.
Coordinate with managed IT services for user support, equipment, and technology operations.
Manage meeting logistics, company events, and team gatherings.
Ensure clean, timely transactional inputs for the Controller’s month-end close.
Support WIP data integrity and sub-ledger accuracy in partnership with the Controller.
Participate in monthly financial review with the CEO and Controller.

Benefits

Base salary: $82,000–$98,000, commensurate with experience.
Eligibility for Red House’s company-wide Gross Profit Share Plan after six months of employment.
The plan rewards tenure, regular hours invested during the year, responsibility, and company performance.
At this role’s level, annual GP share payouts typically range from 5–15% of base salary, growing with tenure and role scope.
Actual payouts vary with company performance and team size.
Clear development path toward Director of Finance, HR & Administration compensation (total comp $115K+) as role evolves.
Health insurance
401(k) with company match
PTO
professional development support