Finance & Administration Coordinator
About The Position
Fresh Tech is seeking a detail-oriented Finance & Administration Coordinator for a part-time role (15-25 hours/week). This is an embedded position where the coordinator will be an integral part of the team, responsible for day-to-day bookkeeping and financial administration. The role involves entering and coding bills, reconciling accounts, managing vendor accounts, filing sales tax, sending contracts, and maintaining organized records. The company emphasizes accurate and up-to-date bookkeeping, with direct training from the CFO. Fresh Tech values innovation, speed, and the adoption of AI tools, seeking a flexible and fast-learning individual who is comfortable with a fast-paced environment and can contribute ideas for improvement.
Requirements
- Meticulous attention to detail and a track record of accurate, self-checked work.
- Reliable and consistent, taking ownership of tasks.
- Resourceful and self-directed, able to independently resolve issues.
- Comfortable using the phone to communicate with vendors, banks, and support.
- Proficient with basic spreadsheet formulas.
- AI-curious at minimum; experience using AI in work or daily life is expected.
- Clear communicator who flags issues early and proposes solutions.
- Ability to handle confidential information with discretion.
Nice To Haves
- Experience with Zoho Books or any accounting software.
- Experience with a business that tracks inventory.
- Experience with tools like Ramp or Bill.com.
- Payroll or sales tax experience.
- AI-fluent.
Responsibilities
- Monitor the accounting inbox daily and ensure timely entry and payment of bills.
- Enter bills and code transactions accurately with correct dating.
- Monitor account balances to ensure reconciliation with the bank.
- Handle vendor credits, returns, and duplicate charges.
- Set up new projects in the contract system and send contracts for signature.
- Maintain clean and organized financial records, contractor records, and documentation.
- Own the month-end close process, including reconciling accounts, running accuracy checks, and completing the close checklist.
- Prepare and file sales tax returns.
- Reconcile vendor accounts and communicate with vendors to resolve discrepancies.
Benefits
- Flexible schedule
- 401(k) with company match
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
