Administration and Finance Executive Coordinator

Cal Poly•San Luis Obispo, CA

6d•$63,000 - $75,000•Onsite

About The Position

The Executive Administrative Coordinator serves as central office support across multiple Administration and Finance leadership portfolios and is responsible for complex scheduling and meeting coordination, executive communications and materials, travel, procurement and financial processing, committee support, recruitment and onboarding logistics, records and information management, and special administrative projects. The incumbent is expected to anticipate administrative needs, independently prioritize and coordinate competing demands, maintain continuity across leadership areas, and ensure timely follow-through.

Requirements

High school diploma or its equivalent
Type 45 wpm
Three years of general office support experience involving a wide variety of duties and responsibilities
Demonstrated experience providing high-level administrative support in a fast-paced environment
Strong organizational and time-management skills, with the ability to manage multiple priorities and time-sensitive deadlines
Excellent written and verbal communication skills, including the ability to prepare and edit professional correspondence and meeting materials
Ability to exercise sound judgment, discretion, and confidentiality when handling sensitive information

Nice To Haves

Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience